• Application Deadline: Thu, 14 Nov 2024 00:00:00 GMT
• Position: Logistics Officer



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience



• Location Abuja




• Job Field Logistics 
  
  

Responsibilities

Generic responsibilities 

• Supervision and capacities building of logistics team under his supervision


• Implement NRC’s logistics policies and procedures with regards to procurement, fleet, warehouse and assets management at office level.


• Ensure compliance with NRC’s Logistics Handbook, other NRC policies and donor requirements in all procedures and processes.


• Ensure anti-corruption, transparency, and cost efficiency principles in all processes (e.g. in vehicle management, asset management and procurement of service/goods and works)


• Implement a filing system/archive according to local requirements


• Ensure NRC fleet, warehouse and assets management system are in place and followed at area level


• Provide support on market surveys and assessment.


• Prepare weekly and monthly reports and sent to Logistics Coordinator 

Specific Responsibilities

Procurement 

• Ensure that all procurements are done in accordance with NRC logistics policies, procedures and donor regulations


• Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds


• Ensure RFQs and ITBs, are prepared and sent out within the agreed lead time


• Complete and issue purchase orders in accordance with NRC regulations.


• Check procurement documents (Bid analysis, Purchase orders and Payment documents etc...) and submit to signatories for verifications and approvals.


• Check payment documents as per procurement checklist before submission for approvals and to finance.


• Provide support on the pre-qualification exercise.


• Conduct regular market surveys to identify suitable and reliable suppliers and service providers


• Maintain updated vendor data base at area level

Fleet Management

• Managing and tracking of all vehicles on the fleet, when required to support the area offices


• Ensure that vehicles are checked daily, and that regular service and maintenance is carried out as per agreed schedule as well as managing service agreements such as vehicles fueling.


• Ensure vehicles have current and lawful documentation.


• Receive travel requests and maintain trip schedules and Staff Movement Board.


• Produce logistics site report, vehicle and generator cost performance report.


• Ensure proper usage and Maintenance of the Country Office Generator by keeping an up-to-date generator logbook for usage and services.

Asset Management

• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals


• Oversee the issuance and return of assets to/from staff in the absence of assets focal person


• Update asset register and send to country office every month in the absence of the asset’s focal person

Filing Management

• Carry out regular spot checks to ensure all folders on O365, documents are being filed correctly and to the level of quality required.


• Ensure all vendors, consultants being used by NRC have valid bridger check and ensure an up-to-date register is in place.

Qualifications

• Bachelor’s degree in supply chain management; professional qualifications on CIPs or any other supply chain related field.


• Experience from working as Logistics Officer in a humanitarian/recovery context


• Previous experience from working in complex and volatile contexts


• Documented results related to the position’s responsibilities


• Fluency in English, both written and verbal 


• Office organization skills, 


• Computer skills (Microsoft Office)


• Good communication skills


• Capable of handling pressure


• Fluency in English, Hausa is an asset