• Application Deadline: Mon, 24 Mar 2025 00:00:00 GMT
• Position: Executive Assistant



• Job Type Full Time , Remote



• Qualification BA/BSc/HND



• Experience 1 - 3 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

Job Description

Administrative Support

• Manage the Realtor’s calendar, including scheduling and confirming appointments, showings, and meetings.


• Coordinate communications with clients, other realtors, and vendors.


• Respond to emails promptly and professionally, maintaining a high level of customer service.


• Organize and maintain digital and physical files, ensuring confidentiality and accessibility.


• Handle incoming calls and inquiries with professionalism and efficiency.

Real Estate Assistance

• Learn and perform basic real estate functions such as conducting Comparative Market Analyses (CMA) and property valuations.


• Prepare and edit documents, including contracts, listing agreements, and disclosure forms, in compliance with Houston real estate laws.


• Research market trends, neighborhood statistics, and comparable properties to support the Realtor’s transactions.


• Assist in writing and reviewing contracts, ensuring accuracy and compliance with Texas Real Estate Commission (TREC) guidelines

CRM and Productivity Tools

• Learn and effectively use Salesforce CRM to manage leads, client data, and follow-up tasks.


• Use productivity tools (e.g., Microsoft Office Suite, Google Workspace, and task management apps) to streamline operations.


• Track transaction deadlines and ensure all necessary paperwork is completed and submitted on time. 

Marketing Support

•       Assist with marketing efforts, including preparing social media posts, email campaigns, and property listings


•       Coordinate photography, staging, and other marketing activities for listed properties.


•    Maintain and update MLS (Multiple Listing Service) listings with accurate and current information.

 Client Relations

• Serve as the first point of contact for clients, providing excellent service and maintaining positive relationships.


• Manage follow-up communication to keep clients informed and engaged throughout the buying or selling process.


• Coordinate with title companies, inspectors, appraisers, and other professionals involved in real estate transactions.

Requirements

• High school diploma required; Associate’s or Bachelor’s degree preferred.


• Minimum 2 years of administrative or executive assistant experience; real estate experience is a plus but not required.


• Proficiency in email management, scheduling software, and CRM tools (Salesforce experience is a plus).


• Ability to learn new software, systems, and tools quickly.


• Strong written and verbal communication skills.


• High attention to detail and accuracy in all tasks.


• Knowledge of or willingness to learn Texas real estate laws and Houston-specific processes.


• Excellent time management and organizational skills.


• Ability to work independently and prioritize tasks effectively.

 Preferred Skills:

• Familiarity with real estate terminology and processes.


• Experience with marketing tools, such as Canva or Adobe Creative Suite.


• Knowledge of MLS systems.


• Basic understanding of financial documents and spreadsheets.