• Application Deadline:
• Position: Executive Assistant



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience



• Location Abuja




• Job Field Administration / Secretarial 
  
  

Job Description

• We are looking for a responsible Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive director’s working life and communication.

Responsibilities

• Being the point of contact for general communications with their boss.


• Answering calls and routing them to the right person.


• Making travel arrangements for the executive officer they work for and keeping track of their itineraries.


• Planning and scheduling meetings.


• Recording the meeting (if required).


• Researching and organizing data to represent the senior management, which may include directors, executives, and committees.


• Compiling expense reports.


• Performing bookkeeping tasks.


• Handling memos, reports, invoices, and related documents, including sensitive information.


• Keeping confidential information.


• Screening visitors and deciding if they should be allowed to meet with the executives.


• Going through the incoming documents (memos, invoices) and redistributing them.


• Office duties such as sourcing office supplies and handling the filing system.


• Handling and redistributing faxes and emails.


• Providing complete administrative support.


• Managing and recording the supply needs.


• Acting as a virtual assistant.


• Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.

Qualifications

• Candidates should have a Bachelor's Degree in Business Administration and Management or any other related degree. A related certification would be considered an advantage


• Proven work experience as a Executive Assistant


• Knowledge of office management systems and procedures


• Must be Capable of Using MS Office Tools and Google Calender.


• Must be Proficient in English, Hardworking and Honest


• Outstanding organisational and time management skills


• Up-to-date with latest office gadgets and applications


• Ability to multitask and prioritize daily workload


• Excellent verbal and written communications skills


• Discretion and confidentiality