• Application Deadline:
• Position: Executive Assistant



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 3 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

Job Responsibilities

• Handling basic book-keeping tasks.


• Devise and maintain office filing system


• Screen and direct phone calls and distribute correspondence


• Filing and retrieving corporate records, documents, and reports.


• Preparing reports, memos, invoices, letters, and other documents.


• Respond accurately to information requests either by Staff or clients


• Preparing facilities for scheduled events and arranging refreshments, if required.


• Take dictation and minutes, prepare reports and documentation for meetings and appointments


• Act as the point of contact between the Managing Director and Staff, and internal/external clients


• Scheduling and coordinating appointments and meetings, maintaining an events calendar, and sending reminders.


• Extensively manage e-mails including checking incoming/outgoing emails and following up with the Managing Director as necessary.


• Working with the HR office to handle scheduling all staff meetings, coordinating the proceedings and accurately recording minutes from meetings.


• Assist with other ad-hoc administrative and project requirements as needed


• Observing best business practices and etiquette.

Requirements

• Bachelor's Degree in Accounting, Business Administration, Economics or Finance


• Minimum of 3 years working experience as a Personal/Executive Assistant or in the administrative capacity.


• Charismatic, coordinated and amiable.


• Ability to multitask and prioritize daily workload.


• Excellent communication and interpersonal skills.


• Must be able to act on confidentiality at all times.


• Proficiency in typing and report writing


• Proactive problem solver and flexibility is important.


• Outstanding organizational and time management skills.


• Fast learner and must be able to pay attention to details.


• In-depth knowledge of office management systems and procedures.


• Proficiency in MS Excel and appointment scheduling software such as MS Outlook, as well as call forwarding.


• Proximity to preferred location