• Application Deadline:
• Position: Logistics Officer



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 2 - 5 years



• Location Borno




• Job Field Logistics 
  
  

General Objective

• Under the supervision of the Base Manager the Logistics Officer ensures and supports the procurement, maintenance, and follow up of PUI equipment, goods and premises. 


• He supports activities linked to fleet, assets, movement, IT, communication and reporting according to PUI standards and procedures in order to ensure optimal running conditions of logistic activities. 


• He / She works under direct supervision of the Base Manager

Responsibilities & Tasks

Equipment:

• Dispatch the equipment on the base according to the needs, and update the equipment list accordingly


• Ensure that the assets are properly maintained and maintenance intervals and procedures are respected


• Monitor and facilitate repair orders


• Inform his/her direct supervisor in the event of an incapacity to carry out the work requested which requires the intervention of a daily worker or specialized technician


• Ensure the equipment and machines used by teams are cleaned and kept in good condition.


• Records all PUI equipment in the Equipment follow-up sheet


• Ensures that all allocated equipment are duly recorded in the staff asset form


• Follow-up the maintenance of all equipment according to the planning and PUI procedures


• Ensure the correct use of all equipment and provide training to PUI staffs or contractors if necessary


• Communicate equipment needs and damages to the Deputy logistics Manager.

Procurement Management:

• Ensure that procurement is carried out in accordance to PUI and donor-specific polices


• Ensure to the program teams the timely procurement of supplies, services, equipment from vendors and service providers whilst ensuring best practice and audit compliant records


• Follow-up on order processing to ensure timely deliveries are done


• When collecting the purchased items, ensure a quality and quantity control for all supplies ordered at the supplier store


• Facilitate proper tracking of all supplies received and ensure related documents (delivery notes, waybills/goods received note) are properly filed and copies forwarded to the Deputy Logistics Manager


• Update price lists and vendor databases


• Control Premiere Urgence Internationale purchase procedures


• Verify and process quotation requests and EQRs


• Compose and archive purchase folders


• Implement purchases, monitoring adherence to validation regulations and procedures


• Collect necessary documents from other department regarding procurement process


• Advise the Deputy Logistics Manager on procurement-specific issues and/or improvements


• Negotiate prices, deadlines and methods of delivery


• Ensure that relationships with suppliers are monitored and cordial


• Serve as secretary on the procurement committee in relation to drafting framework agreements.

Store Management:

• Ensure all requests of stock are sent and delivered to the requesters in a timely manner


• Communicate all delays or variances in inbound/outbound freight to the different department


• Monitor the quality of products at the time of reception, in coordination with the Supply-chain Team.


• Regularly monitor the quality of products during storage. Pay special attention to expiration dates


• Plan warehouse layout and space requirements (to prevent loss or damage and achieve warehouse optimization) and organize the implementation.

IT / Communication:

• Follow-up and update communication credit for the whole mission


• Communicates maintenance needs of all IT equipment (computers, printers, etc.) and proposes solutions to the Base Manager


• Assist workers or specialized technicians if needed


• Follow up the quality of service provision for internet and equipment maintenance

Documentation and Reporting:

• Give daily report to the Deputy Logistics Manager about the progress of the logistics activities


• Archive and centralize logistics files related to his domain

Team Management:

• Organize the guards schedules in the premises


• Plan and follow up the activities of the staff under his/her line management


• Identify the needs for trainings and prepare relevant training material for the logistics department


• Run the performance appraisal of the staff under his/her supervision


• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Priorties of The Department:

• Recruitment, training and organization of the base logistic team


• Increase the anticipation, reactivity of maintenance and general equipment of base facilities


• Assist the Deputy Log Manager Ensuring PUI logistic tools and procedures are implemented at the field level and are followed. 

Requirements

• Candidates should have a B.Sc Degree with 2-5 years work experience.