• Application Deadline:
• Position: Executive Assistant / Operations Officer



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 4 - 5 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

Job Summary

• Our client in the Fashion Retail Industry is seeking a proactive and detail-oriented Executive Assistant/Operations Officer to manage administrative and executive support functions.


• Executive Assistant/Operations Officer will be responsible for coordinating daily operations, supporting administrative and HR functions, and ensuring seamless execution of projects, events, and business activities.


• The ideal candidate must be detail-oriented, able to take initiative, and capable of managing multiple responsibilities without supervision.

Responsibilities

• Oversee daily company operations to ensure smooth workflow and efficient service delivery


• Maintain and update all company records, policies, staff and vendor documentation


• Manage office facilities, assets, maintenance, supplies, and service subscriptions


• Coordinate meetings, prepare agendas, take minutes, and communicate outcomes


• Organize company events, CSR initiatives, and staff engagement activities


• Manage vendor relationships, procurement, and contract negotiations


• Coordinate and manage events such as exhibitions, photoshoots, and other brand activities, ensuring all logistics and personnel are in place


• Coordinate staff travel, logistics, and allocation of work tools


• Track staff deliverables, follow up on tasks, and prepare operational reports


• Maintain employee records, attendance, leave, and HR databases


• Support payroll processing through accurate data collation and reporting


• Manage recruitment, shortlisting, interviews, and onboarding of new hires


• Coordinate performance reviews, training, and employee engagement initiatives


• Oversee staff welfare, enforce policy compliance, and manage internal communications


• Handle external communications with vendors and partners.


• Manage the MD’s calendar, correspondence, appointments, and travel arrangements


• Track priorities, send reminders, and follow up on tasks on behalf of the MD


• Handle confidential matters, personal errands, and executive support duties


• Coordinate and monitor activities across the MD’s business interests and side ventures


• Coordinate projects on behalf of the Managing Director, ensuring end-to-end execution from planning to completion.

Requirements

• First Degree in Business Administration, Human Resources, or a related field


• 4 - 5 years relevant experience in HR, Operations, or Executive Assistant roles


• Strong organizational and multitasking abilities


• Excellent written and verbal communication skills


• High level of discretion, professionalism, and confidentiality


• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint)


• Strong problem-solving and critical thinking skills


• Ability to work independently and manage multiple priorities effectively


• Strong interpersonal and stakeholder management skills.