• Application Deadline: Thu, 25 Jun 2026 00:00:00 GMT
• Position: Administrative Secretary



• Job Type Full Time



• Qualification BA/BSc/HND , OND



• Experience 5 years



• Location Lagos




• City Palmgrove




• Job Field Administration / Facilities 
  
  

Responsibilities

General Administrative Duties:

• Managing office records, files, and confidential documents.


• Preparing letters, memos, reports, and official correspondence.


• Receiving and attending to visitors, students, staff, and external officials.


• Scheduling meetings, appointments, and institutional events.


• Taking minutes during meetings and preparing reports.


• Communication and Coordination


• Handling telephone calls, emails, and internal communications.


• Coordinating communication between management, departments, staff, and students.


• Disseminating circulars, notices, and announcements.


• Records and Documentation


• Maintaining staff and student records.


• Keeping accurate inventories of office materials and equipment.


• Filing accreditation and institutional documents.


• Office Management


• Supervising clerical activities within the office.


• Monitoring office supplies and requesting replenishment.


• Ensuring proper organization of administrative processes.


• Academic Support Functions


• Assisting in processing admissions, registration, and examination records.


• Supporting accreditation exercises and academic audits.


• Preparing timetables, schedules, and institutional reports when required.


• Financial and Logistic Support


• Assisting in budget preparation and petty cash documentation.


• Processing payment documents and requisitions.


• Coordinating logistics for meetings, seminars, and workshops.

Departmental Administrative Secretary:

• Working directly within an academic department and supports the Head of Department (HOD), lecturers, and students.


• Departmental Office Administration


• Managing the departmental office and daily operations.


• Maintaining departmental records, files, and correspondence.


• Typing and preparing departmental documents and reports.


• Support to the Head of Department


• Assisting the HOD with scheduling and administrative coordination.


• Preparing meeting agendas and recording minutes.


• Monitoring implementation of departmental directives.


• Student Records and Academic Support


• Keeping student academic records and files.


• Assisting with course registration and clearance processes.


• Managing examination records, results, and attendance documentation.


• Providing information and guidance to students on departmental procedures.

Communication Duties:

• Issuing notices, memos, and departmental announcements.


• Liaising between students, lecturers, and the HOD.


• Coordinating departmental meetings and seminars.


• Examination and Accreditation Support


• Assisting during examinations and result processing.


• Organizing documents needed for accreditation visits.


• Maintaining course files and accreditation evidence.


• Clerical and Data Management


• Data entry and management of departmental databases.


• Maintaining inventory of departmental equipment and materials.


• Ensuring proper filing and retrieval of documents.


• Confidentiality and Professional Conduct


• Handling sensitive academic and staff information confidentially.


• Maintaining professionalism in dealing with staff and students.

Qualifications

• Interested candidates should possess an OND, NCE, HND, or Bachelor's Degree with 5 years experience.

Key Skills Required:

• Both positions generally require:


• Good communication skills


• Computer literacy (Microsoft Word, Excel, email usage)


• Record-keeping and filing skills


• Time management and organization


• Confidentiality and professionalism


• Ability to multitask and work under pressure
  
  Proximity is key