• Application Deadline:
• Position: Finance Manager



• Job Type Contract



• Qualification BA/BSc/HND



• Experience



• Location Lagos




• Job Field Finance / Accounting / Audit 
  
  

General Objective

• The Finance Manager (FM) works with the Filed Coordinator & Finance Coordinator to ensure the effective financial management of the Base , in compliance with the PUI policies & procedures, donors procedures and applicable National and local regulations.

Responsibilities and Tasks

Team management:

• Participate in the recruitment process of the staffs under his/her direct supervision.


• Support the staff under his/her direct management in the fulfilment of their duties


• Provide training to the Finance staff and build their capacities


• Ensure that the staff under supervision respect the PUI’s Internal Staff Regulation


• Solve team conflicts, if any occurs among the bases team


• Ensure team building among his/her team


• Conduct appraisals every six months for the staffs under his/her supervision


• Plan and organize the workload of the finance team to ensure timely and quality delivery of tasks.


• Monitor staff performance and provide regular feedback and coaching.


• Identify training and development needs and support professional growth of team members.


• Ensure effective communication and coordination within the base finance team and with other departments.


• Promote a positive, respectful, and collaborative working environment.


• Ensure compliance with PUI policies, procedures, and code of conduct within the team.


• Manage leave planning and attendance of staff under direct supervision.

Financial Management:

• Ensure the proper implementation and use of financial, accounting, and budget management tools and procedures, including accounting records, SAGA, budget follow-up (FFU), OFU, LFU, budget projections, cash forecasts, cash management, and cash security.


• Provide technical support and guidance to base finance team on financial procedures and tools.


• In collaboration with the Finance Coordinator, develop and improve financial management tools and reporting mechanisms.


• In coordination with the HR department, verify the accuracy of payroll-related financial data and ensure timely payroll Payment processing.


• Ensure proper follow-up of vendor payments and disbursements and participate in vendor account reconciliation in coordination with the logistics and relevant departments.


• Review financial documents and transactions to ensure compliance with PUI procedures and donor requirements.


• Conduct regular financial checks and controls to identify and mitigate financial risks.


• Support the implementation of donor financial compliance requirements and recommendations from audits.

Budget Management:

• Providing base level budget follow-up, monitoring, and analysis to Field Coordinator.


• Contribute to cost optimization initiatives through effective budget tracking and expenditure analysis.


• Participate in monthly budget monitoring meetings by identifying variances, highlighting risks, and proposing corrective actions to the Field Coordinator and the budget holders at each base.


• Ensure accurate forecasting of expenditures in coordination with Programme Managers and support departments in the OFU & LFU for the base.


• Ensure timely updating of field commitments in the Financial Follow-Up (FFU) based on approved purchase requests and purchase orders.


• Ensure the allocation table is updated regularly in collaboration with the HR and Logistics departments.


• Monitor budget consumption rates and alert management to potential over- or under-spending.


• Support the preparation and revision of budget forecasts when ever needed for a budget amendment.


• Verify the correct allocation of expenses to projects, budget lines, and cost centres or accounting codes.


• Participate in grant closure processes by ensuring all financial commitments and expenditures are accurately reflected.


• Provide budget-related guidance and support to programme and support teams in the base.

Accounting Management:

• Ensure that financial and accounting archives are maintained in compliance with PUI procedures and donor requirements.


• Ensure that accounting entries are recorded accurately and in compliance with internal rules and procedures and submitted to the Deputy Finance Coordinator according to the agreed schedule.


• Be responsible for the reconciliation of all cashbooks of his/her base and ensure discrepancies are investigated and resolved promptly.


• Supervise the Base Finance Officer in maintaining and updating cashbooks of base.


• Supervise bookkeeping activities of the base and ensure that cash balances and bank accounts are fully supported by appropriate documentation at all times.


• Ensure that all accounting documents are complete, properly authorized, archived and filed in accordance with PUI procedures.


• Perform regular reconciliations of bank accounts, cash balances, advances.


• Review on weekly bases the accounting entries for accuracy, completeness, and proper budget allocation before validation the base accountancy.


• Ensure monthly accounting closures are completed within established deadlines.


• Monitor outstanding advances and ensure timely justification and clearance.


• Support the preparation of accounting documents and schedules required and be Base focal person for internal and external audits.


• Ensure compliance with PUI accounting procedures, donor regulations, and local statutory requirements.


• Identify accounting discrepancies and propose corrective actions to the Deputy Finance Coordinator.

Cash Management:

• Provide the Finance Coordinator with bi-weekly cash forecasts based on budget forecasts, procurement plans, and operational needs.


• Coordinate with Finance Coordinator in monitoring cash flow, fund transfers, and disbursements to base.


• Supervise and verify weekly and monthly cash counts, ensuring proper documentation and reconciliation.


• Ensure the security and proper safeguarding of cash held the base.


• Monitor cash balances to ensure sufficient liquidity for operational requirements.


• Ensure compliance with PUI cash movement and management procedures and internal control requirements.


• Verify that all cash transactions are properly authorized, supported, and recorded.


• Monitor cash advances and ensure timely justification and clearance of outstanding advances.


• Ensure timely reconciliation of cash balances with accounting records and cashbooks.


• Report any cash discrepancies, losses, or irregularities immediately to the Field Coordinator and Finance Coordinator.


• Support the implementation of measures to mitigate cash-related risks and strengthen internal controls.


• Training the non finance colleagues on the proper usage of cash advances and cash management

Archiving Management:

• Ensure that all financial, accounting, payroll, banking, procurement, and contractual documents are properly archived in accordance with PUI procedures and donor requirements.


• Monitor and ensure that the base maintain complete and up-to-date electronic financial archives on the shared drive, conducting regular reviews to verify the timely uploading, accuracy, and completeness of supporting documentation


• Ensure that supporting documents are complete, properly authorized, and filed in a timely manner.


• Supervise the archiving process at base level and provide guidance to finance staff on archiving standards and procedures.


• Ensure the security, confidentiality, and accessibility of archived documents.


• Maintain an updated archive inventory and document tracking system.


• Facilitate the retrieval of archived documents required for audits, donor verifications, management reviews, and external inspections.


• Ensure that archiving practices comply with donor retention requirements and national legal obligations.


• Ensure that monthly accounting packages and supporting documents are archived according to established procedures and deadlines.


• Report any missing, incomplete, or non-compliant documentation to the Field Coordinator and Finance Coordinator and follow up on corrective actions.

Internal Communication:

• Ensure that financial information is communicated effectively between the various departments at base level.


• Promote effective communication and collaboration between the Base Finance Department and other departments.


• Report technical issues, concerns, and operational challenges to the Field Coordinator and Finance Coordinator in a timely manner.


• Participate actively in base coordination and base management meetings to provide financial updates and recommendations.


• Ensure that relevant financial procedures, guidelines, and updates are communicated to concerned staff.


• Provide financial advice and support to programme and support departments when required.


• Facilitate the sharing of financial information necessary for base level decision-making and operational planning.


• Escalate significant financial risks, compliance issues, or irregularities to Field Coordinator and Finance Coordinator.


• Maintain regular communication with base finance team to ensure timely collection and dissemination of financial information.


• Organizing regular weekly meetings with base finance team members.

Priorities of the Department:

• Submission of updated OFUs and LFUs of the base to Coordination.


• Timely submission of accurate and complete monthly accountancy reports to Coordination.

Mandatory Requirements

• Language skills: Fluent in English, good knowledge of Hausa is an asset


• Education degree: University master degree in finance or accounting or MBA FINANCE, ICAN


• Work experience: Minimum 5 years of experience in a similar position (INGOs/NGOs)


• Knowledge and skills: Good analytical and writing skills. Good management capacities and team leadership spirit


• Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel

Other:

• Good skills in reports and contracts redaction


• Good knowledge of institutional donor (ECHO, UN agencies, etc.) procedures and financial guidelines


• Knowledge of humanitarian actors


• Good management and pedagogical skills


• Excellent communication and diplomacy skills to manage relationship in potentially tense situations

Assets:

Interests:

• Strong motivation to help people in need


• Understanding of the political situation in the area

Transversals skills:

• Well organized


• Conflict resolution and diplomacy experience


• Able to analyze and suggest improvement


• Able to take initiative to deal with difficulties encountered in daily work


• Able to adapt or change priorities according to the changing situation within a mission or the organization itself;


• Autonomous, neutral, hard worker


• Able to manage stress and pressure.