• Application Deadline:
• Position: Operations Officer



• Job Type Full Time



• Qualification BA/BSc/HND , MBA/MSc/MA



• Experience 3 - 5 years



• Location Rivers




• City Port Harcourt




• Job Field Administration / Facilities 
  
  

Key Responsibilities

Administrative Support:

• Manage the Director's calendar, appointments, and meeting schedules.


• Organize travel arrangements, accommodation, and itineraries.


• Prepare correspondence, reports, presentations, and meeting agendas.


• Maintain confidential files, records, and documents.


• Handle incoming calls, emails, and other communications.

Sales Support:

• Assist in preparing sales reports, forecasts, and performance summaries.


• Maintain customer databases and sales records.


• Coordinate sales meetings, presentations, and client visits.


• Track sales targets and compile data for management review.


• Support the preparation of proposals, quotations, and contracts.

Marketing Support:

• Assist with planning and coordinating marketing campaigns and events.


• Monitor marketing activities and compile campaign performance reports.


• Coordinate with advertising agencies, vendors, and partners.


• Help prepare marketing materials, brochures, newsletters, and presentations.


• Maintain marketing calendars and project schedules.

Coordination and Communication:

• Serve as a liaison between the Director and sales/marketing departments.


• Coordinate communication with clients, customers, and business partners.


• Follow up on action items arising from meetings.


• Ensure timely distribution of information and reports.

Meeting and Event Management:

• Schedule and coordinate departmental meetings.


• Take minutes and prepare meeting summaries.


• Organize conferences, trade shows, exhibitions, and promotional events.


• Manage logistics for sales and marketing activities.

Data Management and Reporting:

• Collect, analyze, and organize sales and marketing data.


• Prepare periodic reports and dashboards.


• Monitor budgets and track departmental expenses.


• Ensure accurate record-keeping and documentation

Office and Project Administration:

• Manage office supplies and administrative resources.


• Assist with departmental projects and special assignments.


• Monitor deadlines and ensure timely completion of tasks.


• Support process improvements and administrative efficiency.

Requirements

• Bachelor's Degree (B.Sc.) in any Social Science discipline or a related field.


• Minimum of 3 to 5 years of proven experience in an Operations Management, Administrative, or Office Management role.


• Possession of an MBA, M.Sc., or relevant professional certification will be an added advantage.


• The candidate must be from a non-Igbo-speaking tribe.


• Strong knowledge of office administration, operations management, and business support functions.


• Proven ability to coordinate daily operations, manage administrative processes, and ensure organizational efficiency.


• Excellent leadership, organizational, and problem-solving skills.


• Strong communication and interpersonal skills with the ability to interact effectively with clients, management, and staff.


• High level of integrity, professionalism, and ability to maintain confidentiality.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other business management tools.


• Ability to work under pressure, manage multiple tasks, and meet deadlines with minimal supervision.


• Strong analytical and decision-making skills with attention to detail

Key Skills Required:

• Excellent organizational and time-management skills.


• Strong written and verbal communication abilities.


• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).


• Attention to detail and accuracy.


• Ability to handle confidential information.


• Multitasking and problem-solving skills.


• Basic knowledge of sales and marketing processes.