• Application Deadline:
• Position: Stock Officer



• Job Type Full Time



• Qualification BA/BSc/HND , OND



• Experience



• Location Lagos




• Job Field Procurement / Store-keeping / Supply Chain 
  
  

Key Responsibilities

Receiving of Goods:

• Receive goods from suppliers, warehouses, and other branches.


• Count and inspect all goods received before accepting them.


• Verify goods against invoices, waybills, purchase orders, and transfer documents.


• Report shortages, excesses, damages, or wrong items immediately.


• Ensure received goods are properly documented and entered into the appropriate stock records.

Stock Arrangement and Storage:

• Arrange stock properly according to product type, size, colour, model, and specification.


• Ensure the warehouse is clean, organized, and safe.


• Ensure fast-moving and fragile items are stored appropriately.


• Maintain proper identification and labelling of stock.


• Prevent unnecessary damage, breakage, or deterioration of goods.

Stock Issuing and Movement:

• Release goods only upon receipt of properly authorized documentation.


• Verify items and quantities before goods leave the warehouse.


• Record all stock issued, transferred, returned, or received.


• Ensure inter-branch transfers are properly documented and acknowledged.


• Work closely with the Sales, Logistics, Inventory, and Accounts teams to ensure accurate stock movement.


• Stock Counting and Reconciliation


• Conduct daily, weekly, and monthly stock counts as directed by management.


• Compare physical stock with system and stock-book records.


• Investigate and report discrepancies immediately.


• Participate in periodic stocktaking and audit exercises.


• Maintain accurate stock balances for all products.

Stock Control:

• Monitor stock levels and notify management of low-stock or excess-stock situations.


• Identify slow-moving, damaged, obsolete, or dead stock.


• Ensure no unauthorized person removes or handles company stock.


• Monitor stock movement to minimize losses, theft, and wastage.


• Maintain proper control over keys and access to the stock area where applicable.

Documentation and Record Keeping:

• Maintain accurate stock books, bin cards, waybills, goods received notes, transfer documents, and other stock records.


• Ensure all stock transactions are recorded promptly.


• File stock documents properly for easy retrieval and audit purposes.


• Ensure stock records are not altered or manipulated without proper authorization.

Coordination with Other Departments:

• Work closely with Sales to confirm availability of products.


• Coordinate with Logistics during loading, delivery, and inter-branch transfers.


• Liaise with Procurement regarding incoming stock and expected deliveries.


• Work with Accounts on stock-related documentation and reconciliation.


• Report stock issues to the Branch Manager or designated supervisor.

Loading and Offloading:

• Supervise the counting and checking of goods during loading and offloading.


• Ensure the driver or relevant representative is present during loading and delivery handover.


• Confirm that the quantity loaded corresponds with the approved documentation.


• Report any discrepancy or damage immediately.

Reporting:

• Submit daily or periodic stock reports as required.


• Report stock shortages, excesses, damages, and discrepancies.


• Provide updates on stock availability and warehouse conditions.


• Escalate suspected theft, fraud, unauthorized stock movement, or negligence immediately.

Key Performance Indicators (KPIs)

• Accuracy of physical stock against records.


• Reduction in stock shortages and unexplained variances.


• Proper documentation of all stock movements.


• Accuracy of goods received and issued.


• Proper warehouse organization and cleanliness.


• Reduction in damaged and missing goods.


• Timely completion of stock counts and reconciliation.


• Compliance with stock control procedures.


• Timely submission of stock reports.


• Zero unauthorized release or movement of company goods.

Required Qualifications and Skills

• Minimum of OND / HND / Bachelor’s Degree in Inventory Management, Supply Chain Management, Business Administration, Accounting, or a related field.


• Previous experience in stock control, warehouse operations, inventory, or building materials/sanitary ware is an advantage.


• Good numerical and record-keeping skills.


• Strong attention to detail.


• Ability to identify stock discrepancies.


• Basic computer and inventory software skills.


• Good communication and organizational skills.


• Ability to work under pressure and meet deadlines.

Personal Attributes:

• The Stock Officer must be honest, accountable, organized, observant, physically fit, detail-oriented, and disciplined. The officer must demonstrate a high level of integrity because the position involves direct responsibility for company stock and stock records.

Authority and Accountability:

• The Stock Officer is accountable for the accuracy, safety, and proper documentation of stock under their custody. No goods should be released, transferred, or removed without proper authorization and documentation.


• Any negligence, unauthorized release of goods, falsification of stock records, concealment of discrepancies, or failure to report stock losses may result in disciplinary action in accordance with company policy.