• Application Deadline: Fri, 4 Sep 2026 00:00:00 GMT
• Position: Associate Officer, Logistics and Procurement



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 2 - 3 years



• Location Adamawa , Bauchi




• Job Field Logistics  , Procurement / Store-keeping / Supply Chain 
  
  

Grade: 4

Guided by the remarkable legacy of its co-founder, Helen Keller, Helen Keller Intl partners with communities striving to overcome longstanding cycles of poverty. By delivering the essential building blocks of good health, sound nutrition, and clear vision, we help millions of people create lasting change in their own lives. Working in 20 countries – across Africa, Asia, Europe, and the United States – and together with a global community of supporters, we ensure every person has the opportunity – as Helen did – to reach their true potential.

Background

The Associate Officer, Logistics and Procurement provides day-to-day logistics, administrative, procurement, and asset management support to ensure the effective functioning of Helen Keller Intl's field operations.

The position contributes to operational readiness by ensuring that approved goods, services, materials, equipment, travel arrangements, and other logistical requirements are coordinated and available in a timely manner.

The role works closely with program, finance, procurement, HR, and operations teams and supports compliance with Helen Keller policies, donor requirements, and established procedures.

Overall Responsibility:

Under the supervision of the Officer, Finance and with functional oversight from the P&C & Operations function, Procurement, the Associate Officer, Logistics and Procurement is responsible for coordinating and executing routine logistics, state level procurement support, asset management, and administrative activities at the state level.

The position is expected to work with increasing independence on routine assignments, maintain accurate documentation and records, identify operational gaps, and escalate issues requiring management or technical intervention.

Management and Functional Relationships

• Reports to: Officer, Finance/Associate Manager, Program Delivery  


• Key Internal Collaborators: Finance Team, Procurement Unit, Technical/Program Teams, HR, and Drivers.  


• External Collaborators: Hotels, vendors, contractors, transportation service providers.


• Supervisory Responsibilities: Drivers

Specific Logistics Responsibilities

• Coordinate routine logistics arrangements for state-level activities in accordance with approved plans and procedures.


• Arrange hotel reservations and accommodation for approved official travel and activities.


• Coordinate the availability of venues, materials, equipment, supplies, and other logistical requirements for approved meetings, trainings, workshops, and field activities.


• Support office set-up for new employees by ensuring that approved workspaces, furniture, equipment, and basic supplies are available before the employee's start date.


• Follow up on routine office maintenance and escalate unresolved maintenance issues to the supervisor/operations.


• Maintain appropriate records of logistics arrangements and related documentation.


• Provide timely updates to relevant staff on the status of assigned logistics requests.


• Maintain vehicle logbooks and ensure required vehicle documentation is appropriately filed.


• Monitor and maintain vehicle maintenance records.


• Coordinate routine vehicle maintenance and servicing requests as approved.


• Support the scheduling of vehicles for approved program and operational activities.


• Monitor vehicle usage records and report irregularities to the supervisor.


• Maintain accurate fuel and vehicle documentation for audit and compliance purposes.


• Escalate vehicle maintenance, safety, documentation, or utilization concerns promptly. 

Procurement Supports: 

• Coordinate and process approved state level procurement requests in collaboration with the Country Office Procurement Unit, in accordance with established procurement policies and procedures.


• Assist with obtaining quotations and other required supplier documentation in accordance with established procurement procedures.


• Support the preparation and organization of Requests for Quotations (RFQs), quotations, bid documents, and other procurement documentation as assigned.


• Ensure procurement documentation is complete and appropriately filed before submission to the relevant approving authority.


• Support the procurement process by following up with vendors and internal requestors on quotations, purchase orders, deliveries, and other routine procurement matters.


• Assist with the preparation and processing of Purchase Orders and other procurement documents as directed by the Procurement Unit through the Kprocure.


• Support the Procurement Unit in monitoring the status of outstanding requisitions and purchase orders.


• Follow up with vendors on delivery timelines and communicate delays or issues to the relevant supervisor or requestor.


• Support requestors in coordinating the receipt and verification of goods and services.


• Prepare or support the preparation of Goods Received Notes (GRNs) and ensure appropriate supporting documentation is maintained.


• Provide administrative support to Procurement Evaluation Committee meetings, including preparation of documents, and recording of minutes when assigned.


• Generate routine procurement status reports as required.


• Escalate procurement exceptions, policy concerns, vendor issues, or delays to the appropriate procurement or management level.

Asset Management

• Maintain accurate and up-to-date records of state office and project assets in Asset Panda or other approved asset management systems.


• Ensure newly received assets are properly recorded, tagged, and assigned to the appropriate user or location.


• Prepare and maintain asset issue forms and ensure they are acknowledged by end users.


• Update asset records when assets are transferred between staff, offices, projects, or locations.


• Ensure approved asset transfers are supported by the appropriate authorization and Asset Transfer Form.


• Conduct routine physical verification of assets in accordance with the approved asset management schedule.


• Report missing, damaged, or unserviceable assets to the supervisor promptly.


• Support the preparation of asset lists for disposal.


• Maintain documentation related to approved asset disposal and disposition activities.


• Assist with the preparation of incident reports relating to lost, stolen, or damaged assets for review by the supervisor.


• Ensure asset records are updated following disposal, transfer, replacement, or other changes. 

Key Performance Indicators (KPIs)

• Timeliness and accuracy of logistics arrangements.


• Timely processing and follow-up of assigned procurement requests.


• Completeness and accuracy of procurement documentation.


• Compliance with Helen Keller International and donor procurement procedures.


• Accuracy and timeliness of inventory records and physical counts.


• Accuracy and completeness of asset records and Asset Panda updates.


• Timeliness of asset transfers, tagging, verification, and documentation.


• Quality and timeliness of vehicle and fuel records and reports.


• Timeliness and accuracy of routine logistics and procurement reports.


• Responsiveness to program and operational requests.


• Effective identification and escalation of operational issues.


• Quality of collaboration and customer service provided to internal teams.

Qualifications

• Bachelor's degree or Higher National Diploma (HND) in Business Administration, Supply Chain Management, Procurement, Logistics, Accounting, Finance, Public Administration, or another relevant field.


• Minimum of 2 years of relevant experience in logistics, procurement, administration, supply chain, or operations.


• Demonstrated experience maintaining records, trackers, inventories, assets, or procurement documentation.


• Good working knowledge of Microsoft Office applications, particularly Excel and Word.


• Strong attention to detail and numerical accuracy.


• Good written and verbal communication skills in English.


• Ability to work independently on assigned responsibilities while seeking guidance when required.


• Ability to work effectively as part of a team.


• Ability to work under pressure and manage competing priorities.