• Application Deadline:
• Position: Executive Assistant



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 2 - 3 years



• Location Lagos




• Job Field Administration / Facilities 
  
  

Job Summary

• We are seeking a highly organised, proactive, and trustworthy Executive Assistant to the Managing Director to provide high-level administrative, operational, and coordination support to the MD.


• The successful candidate will serve as a key support to the MD, helping to manage his schedule, follow up on assignments, coordinate information across departments, assist with procurement and business-related activities, and ensure that matters requiring the MD’s attention are properly tracked and followed through.


• The role requires excellent organisational skills, discretion, attention to detail, good numerical ability, and the ability to work independently in a fast-paced environment.

Key Responsibilities

• Manage the MD’s calendar, appointments, meetings, and schedules.


• Prepare meeting agendas, documents, reports, presentations, and other materials required by the MD.


• Take accurate minutes and track action points from meetings to ensure timely follow-up.


• Follow up with Managers and departmental heads on assignments and deliverables as directed by the MD.


• Provide the MD with updates on outstanding tasks, deadlines, and departmental matters.


• Assist with procurement activities, including sourcing suppliers, obtaining quotations, comparing prices, and following up on purchases.


• Support the MD with basic financial analysis, calculations, cost comparisons, and other numerical tasks.


• Conduct research and provide relevant information to support the MD’s decision-making.


• Coordinate communication between the MD and internal/external stakeholders.


• Assist in monitoring operational activities across the Company’s business units as directed.


• Maintain proper documentation and filing of confidential correspondence and business information.


• Accompany the MD on official trips and business engagements when required.


• Handle sensitive and confidential information with a high level of discretion.


• Perform other duties as may be assigned by the Managing Director.

Key Performance Indicators (KPIs)

• Timely and accurate completion of assignments delegated by the MD.


• Effective management of the MD’s schedule and appointments.


• Timely follow-up and closure of assigned action points.


• Accuracy of reports, documents, calculations, and information provided.


• Effective coordination of procurement activities.


• Timely provision of requested information and research.


• Proper handling and confidentiality of sensitive information.


• Quality and timeliness of communication with internal and external stakeholders.

Requirements

• Bachelor’s Degree in Business Administration, Accounting, Economics, Management, or a related field.


• 2–3 years’ experience as an Executive Assistant, Personal Assistant, Administrative Officer, or in a similar role.


• Strong numerical and analytical skills.


• Excellent written and verbal communication skills.


• Proficiency in Microsoft Office tools, particularly Word, Excel, and PowerPoint.


• Excellent organisational and time-management skills.


• Ability to manage multiple tasks and meet deadlines.


• Strong follow-up and coordination skills.


• High level of integrity, discretion, confidentiality, and professionalism.


• Ability to work independently and exercise sound judgement.


• Willingness to travel occasionally when required.


• Male candidates are preferred for this role.