• Application Deadline: Wed, 28 Oct 2026 00:00:00 GMT
• Position: Executive Secretary / Document Control Officer



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 6 - 3 years



• Location Rivers




• Job Field Administration / Facilities 
  
  




• Salary Range ₦200,000 - ₦300,000/month
  
  

Document Control Responsibilities

• Establish and maintain an effective document-control and records-management system.


• Maintain a master register of controlled documents, including policies, SOPs, manuals, forms, contracts, reports, approvals, and official correspondence.


• Ensure documents are properly identified, numbered, dated, version-controlled, approved, distributed, and archived.


• Maintain electronic and physical document repositories.


• Control access to confidential and restricted documents.


• Ensure obsolete or superseded documents are withdrawn from active use and appropriately archived.


• Monitor document review and renewal dates and notify responsible departments when action is due.


• Ensure approved documents are circulated to relevant departments and outlets.


• Maintain records of document issuance, revision, approval, and distribution.


• Support departments in complying with the company's document-control procedures.


• Ensure important records are appropriately backed up and protected against loss or unauthorized access.


• Retrieve and provide documents promptly when authorized requests are received.


• Support internal and external audits by providing properly controlled records and documentation.


• Maintain confidentiality and integrity of company records.

Administrative Responsibilities

• Manage the MD’s official correspondence, communications, appointments, and administrative activities.


• Prepare, format, proofread, and distribute letters, memos, reports, presentations, and other official documents.


• Maintain the MD’s calendar and schedule meetings, appointments, and engagements.


• Prepare meeting agendas, attendance lists, briefing materials, and supporting documents.


• Take accurate minutes of management and executive meetings and circulate approved minutes promptly.


• Maintain a tracker of management decisions, assigned actions, deadlines, and follow-ups.


• Coordinate communication between the MD’s office and departments, outlets, suppliers, business partners, and other stakeholders.


• Screen and prioritize incoming correspondence and requests for the MD’s attention.


• Handle confidential and sensitive information with a high level of discretion.


• Make travel, accommodation, meeting, and logistical arrangements for the MD when required.


• Maintain an organized filing system for executive records and correspondence.