• Application Deadline: Tue, 5 Sep 2023 00:00:00 GMT
• Position: Logistics Assistant


• Job Type Full Time


• Qualification Secondary School (SSCE)


• Experience


• Location Borno


• Job Field Logistics  , NGO/Non-Profit 
  

General Objective

• Under the supervision of the Logistics Officer, the Logistics Assistant performs or oversees repair/maintenance/building work within agreed deadlines.


• S/he will be responsible for the smooth running and prevention of the break down/deterioration of PUI equipment/installations/facilities, and for collecting, recording and archiving all related documents concerning procurement.

Responsibilities and Tasks

Equipment:

• Codify all PUI equipment according to PUI procedures


• Assist the Logistics Officer in recording all equipment in the Equipment follow-up sheet


• On a regular basis check that all equipment are working properly (water dispenser, printer, scanner…)


• Inform line manager in case of equipment dysfunction


• Ensure that all the machine’s paper (printer, scanner) and water dispenser is full


• Assist the Logistics Officer in the equipment dispatch


• Assist the loading and unloading of goods/materials


• Control the generators’ fluids and inform his/her line manager in case of any problem


• Ensure the fueling of all generators or assist the guards


• Collect all internal request of stationary items from every department


• Supply stationery items requested to every department


• Inform his direct supervisor in the event of stationery stock replenishment.

Fleet:

• Assist the Logistics officer to ensure that the administrative documents for all vehicles are available, filed and monitored


• Organize the schedule of vehicle movements and drivers at Coordination base level


• Assist the Coordination Logistics Team to report all cars incidents and prepare the reports


• Organise monthly meeting with PUI drivers on sensitiztion of PUI safety and guidelines


• Ensure the daily, weekly and monthly checks on all PUI vehicles according to PUI fleet guidelines


• Assist Logistics officer on vehicle estimate for the month and process the monthly vehicle statement


• Allocation of vehicles to the staff during the working hours


• Provide assistance and support on vehicle repair and management


• Update the daily movement board (Airport drop-offs/pick-ups and movement within/outside the town)


• Assist the Logistics officer for cargo movements across all the bases


• Ensure that vehicle log books are maintained


• Maintain data and update records of all vehicles


• Ensure that office vehicles are checked daily and road worthy


• Ensure that regular service schedule and maintenance is carried out


• Ensure proper monitoring of diesel for generators


• Ensure all generator files (diesel reception, generator fueling follow-up, generator time sheet etc.) are well managed


• Ensure proper maintenance and repair of generator fleets when due for servicing


• Fill the vehicle card of pointing on a daily basis


• Prepare duty roaster for the drivers


• Ensure that all requirements stated in the vehicle rental contract are duly implemented and communicates any discrepancies with the Logistics officer.

Storage:

• Ensure the formal communication linked to the store within the base - stationeries and consumables


• Ensure that storage space is available at the base store


• Communicate all delays or variances in inbound/outbound freight to the line manager


• Express his / her needs for daily workers to the Logistic Officer


• Assist with monthly rolling stock takes and the annual stock take, reconciling inventory records with physical counts and sharing the monthly report to the Logistic Officer.

Premises:

• Regularly inspect PUI’s premises to assess what work is necessary


• Inform his/her direct supervisor of any problems or breakdowns noticed in PUI’s premises


• Carry out maintenance and small repairs on PUI’s premises and infrastructures (base, stock, warehouse, health centre, etc.)


• Assist the Logistics Manager for making sure all premises have security equipment (fire extinguishers, sand buckets…)


• Ensure all doors have spare keys and store in the logistics keys cupboard


• Ensure all wall have barbed wire and maintained in good state


• Carry out interventions as indicated by his direct supervisor


• Inform his/her direct supervisor in the event of an incapacity to carry out the work requested which requires the intervention of a worker or specialized technician


• Assist workers or specialized technicians if needed

Documentation and Reporting:

• Give daily report to the Logistics Officer about the progress of the logistics activities


• Archive and centralize logistics files related to his/her domain


• Update and share the monthly fire extinguisher follow-up


• Update and record the vehicle, generator and fuel follow-up regularly and send to the Logistics officer on a monthly basis

Priorities of the Department

• Plan, organize, and implement maintenance/repairs as within PUI guidelines


• Increase the anticipation, reactivity of maintenance and general equipment of base facilities


• Ensure the implementation of PUI logistics tools and procedures following PUI procedures

Qualifications & Required Skills

Mandatory Requirements

• Education Degree: Secondary Education, B.Sc or HND preferable, and certificate in any logistics field is an asset.


• Work experience: A previous experience of 6 month in logistics work is mandatory. Previous experience in NGO is an asset.


• Language skills: Fluent in English, basic knowledge in Hausa and Kanuri

Asset:

• Transversal Skills


• Commitment to the NGO values and principles


• Initiatives taker


• Flexibility


• Teamwork


• Independent worker


• Diplomatic and open-minded


• Rigor


• Honesty


• Good physical condition.