• Application Deadline: Sun, 31 Mar 2024 00:00:00 GMT
• Position: Logistics Coordinator


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Adamawa


• Job Field Logistics  , NGO/Non-Profit 
  

Role and responsibilities

The purpose of a Logistics Coordinator is to implement delegated areas of logistics responsibility and deliver a variety of related activities, including compliance; capacity building of staff; procurement planning; market assessment/survey; high-value procurement; management of warehouse, fleet; assets; securing supporting documentation/archiving; reporting and coordination. 

Generic responsibilities 

• Ensure adherence to NRC policies, handbooks, guidelines, SOPs, and donor requirements/compliance.


• Coordinate timely operational planning and management of logistics activities. 


• Ensure that country-specific SOPs regulate procedures at the Area Office level and perform periodic checks.


• Coordinate market assessment/survey within the scope and request of program/project developers.


• Prepare and submit reports and analyses. 


• Support line managers in procedures and require support team training related to logistics.


• Provide anti-corruption, transparency, and cost-efficiency focus on all processes (e.g. in procurement, vehicle management, asset management) 


• Ensure proper filing of all support documents.


• Perform other duties as assigned by the Line Manager

Specific responsibilities 

• Implement organizational Global Logistics Handbook procedures and ensure compliance with donors and organizational policies.


• Support the development and /or review of the Country Logistics SOPs and their implementation at the area office.


• Ensure capacity building of the logistics team in the area and field offices.


• Handle complex and high-value tenders and ensure they comply with NRC and donor procurement and financial guidelines.


• Participate in market assessment/surveys, due diligence, and vendor rating exercises.


• Ensure all agreements and contracts are either extended or re-tendered in time and to process the newly requested tenders based on the tender time plan.


• Participate in all relevant meetings, ensuring proper communication and coordination with other departments and support in providing technical information where relevant.


• Support preparing Project Procurement Plans and consolidating and reviewing the Area Procurement Plan.


• Ensure that the Procurement Tracker and Contract Follow-up sheet are accurate and updated before being shared as updates with all staff. 


• Consolidate quarterly reports on the performance of suppliers and service providers and highlight suppliers with poor performance.


• To ensure that stock reports and documentation are accurate, updated regularly, and spot checks are conducted.


• Ensure all NRC Area Office South vehicles and generator reports are accurate, and monthly usage analysis is conducted. 


• Ensure the Agresso Asset Register and Inventory list are accurate and conduct quarterly reconciliations. Participate in mid-year asset and warehouse physical/verification within the area and field offices.


• Provide monthly reports on all logistics activities and ensure logistics KPIs are achieved; report posted promptly on O365 for Logistics Managers/designated review.


• Contribute to identifying opportunities to implement cash-based interventions and market-based programs by participating in assessments and response analysis discussions.


• To undertake any other duties assigned by the line manager.

Competencies

Professional/Generic professional competencies for this position:

• Experience from working within technical expertise area in a humanitarian/ recovery context.


• Previous experience from working in complex and volatile contexts.


• Documented results related to the position’s responsibilities.


• Knowledge about own leadership skills/profile.


• Fluency in English both written and verbal.

Context/specific skills, knowledge and experience:

• Minimum 5 years experience in Supply Chain Management at a senior level, preferably within a humanitarian context.


• Qualification requirement: Essential degree and specialization in Logistics and/or Supply Chain Management, preferably professional qualifications such as CIPS L4 or higher, APICS Certification (CSCP, CLTD, CTS, CPIM).


• Good working knowledge of international supply chain operation 


• Experience and knowledge of key institutional donor’s procurement rules and regulations;


• Proven management experience, including training and capacity building of national staff;


• Strong interpersonal and communication skills.


• A high level of computer literacy.


• Fluency in English, both written and verbal

Behavioural competencies and the following are essential for this position:

• Managing resources to optimize results.


• Initiating action and change.


• Planning and delivery results.