• Application Deadline: Fri, 26 Apr 2024 00:00:00 GMT
• Position: Administrative Assistant


• Job Type Full Time


• Qualification NCE , OND


• Experience 3 years


• Location Oyo


• City Ibadan


• Job Field Administration / Secretarial 
  

DUTIES: 

• Act as receptionist to visitors in the Unit.


• Receive customer's complaints, forward to the concerned Unit Supervisor and follow up until it is resolved.


• Assist in managing and assigning inquiries to the buyer and provide inquiry reports to the Procurement Manager.


• Expedite, track and provide Purchase Orders update as may be necessary.


• Ensure the use of Oracle/excel/word for creating and updating records.


• Ensure that records are adequately stored either on cloud or hard files.


• Keep track of purchases of all orders to ensure prompt delivery of goods.


• Assist in organizing conferences, workshops, training courses, and other related activities.


• Assist the supply chain support in the day-to-day administrative processes and functions.


• Assist in handling logistical arrangements for meetings, workshops, official travels, and accommodation (flight and hotel booking, travel authorization requests, travel advances, and retirement of claims as needed).


• Assist in raising internal, purchase requisitions and assist in following up with the Finance Office on the processing of invoices and payments.


• Assist in managing the Unit inventories, raise work orders, and follow up till the execution stage.


• Assist in coordinating, recording, documenting minutes of meetings and prepare monthly reports.


• Perform any other job-related duties as may be assigned by the Supervisor.

QUALIFICATION:

• OND/NCE in Business Administration, Public Administration, or related field with a minimum of three (3) years’ experience performing a similar role in a well-structured environment.

COMPETENCIES:

The ideal candidate must:

• Have excellent writing and oral communication skills in English.


• Be proficient in MS Office (Word, Excel, PowerPoint, Outlook) with demonstrated experience.


• Proficient in the use of Oracle Applications is mandatory.


• Be well organized, able to multitask, and work under pressure to meet deadlines with keen attention to details.


• Have a positive attitude, strong team spirit, and the ability to work well in a diverse team.