• Application Deadline: Thu, 25 Jul 2024 00:00:00 GMT
• Position: Logistics Manager - Brono


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 years


• Location Borno


• City Maiduguri


• Job Field Logistics  , NGO/Non-Profit 
  

oal / Purpose

• The Logistics Manager will implement and supervise all logistics operations at his/her assigned base.


• He/she will organize logistic support for programs, in keeping with Solidarités International procedures.


• He/she will assist the field coordinator in the implementation of safety rules.

Responsibilities 

Supply Management:

• Carry out a purchasing environment analysis at the local level


• Supervise the update of price lists and supplier files


• Manage the Solidarités International purchasing procedures and those from donors funding the programs.


• Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints


• Receive, approve and process requests for quotes and internal order forms


• Ensure that budgetary lines related to logistics are monitored and observed


• Supervise the preparation of purchasing documents and draft the contracts


• Participate in the drafting the call for tenders


• Supervise purchasing, ensuring that approval rules and procedures are observed


• Select suppliers and negotiate prices, deadlines and delivery methods


• Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures


• Ensure that dealings with suppliers are monitored

Vehicle Fleet Management:

• Negotiate vehicle rental contracts


• Supervise the planning and execution of maintenance and repair work on mission vehicles


• Establish vehicle movement schedules


• Ensure that a complete breakdown kit is available on board all vehicles


• Permanently ensure that all drivers have received general training and carry out regular testing


• Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures


• Check that vehicle log books are in place and are used correctly


• Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analysed and recorded


• Prevent the misappropriation of fuel and spare parts


• Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored

Equipment / Telecommunications Management:

• Update inventory in real time


• Optimize distribution of materials according to task needs


• Organize the installation, safeguarding and monitoring of materials


• Install communication means and ensure that they are regularly maintained


• Train teams in the use of these communication means

Management and Monitoring of IT Equipment:

• Update antivirus software


• Implement backup and data-protection procedures


• Ensure the maintenance and correct use of IT equipment


• Provide technical assistance to teams and organize training sessions

Supplies Management:

• Select storage locations and create a plan for the development and security of these sites


• Ensure material is stored under suitable conditions and monitor expiration dates


• Ensure procedures are followed as stock is checked in and out


• See that all documentation linked to stock is complete and correct


• Supervise monthly physical stock inventory

Human Resource Management:

• Analyse and quantify logistics personnel needs


• Recruit, train and supervise the logistics team


• Conduct performance reviews for members of the logistics team


• Organize formal team meetings at regular intervals

Security:

• Implement team safety measures as determined by the coordination team


• Train teams in safety rules and procedures


• Pass on any security-related information to his/her line manager

Reporting / Capitalization:

• Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)


• Ensure that internal order forms are monitored, and that the status of each order is given to the person waiting


• Consolidate logistics packs monthly and pass on to the logistics coordinator


• Provide the logistics coordinator with all information needed to draft intermediary and final reports


• Pass on purchasing reports for closed programs to the coordinators at the established frequency

Profile

• Studies: B.Sc. in Logistics, Warehouse Management, Purchasing or Supply Chain Management or any related field


• Experience: 3 years’ practical experience in a similar position with other INGO.


• Languages: English and any local languages applicable to Maiduguri


• IT: Good Knowledge of MS Office Word, Power-Point, and advance MS Office Excel knowledge.


• Quick learner, Ability to work autonomously, Excellent organizational skills, Flexibility to meet deadline, Hard worker.