• Application Deadline:
• Position: Business Administrator- Cardiovascular/Theatre



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 2 - 4 years



• Location Abuja




• Job Field Administration / Secretarial 
  
  

Job Purpose

The Business Administrator will be responsible for providing comprehensive administrative and operational support to the Cardiovascular/Theatre directorate. This role involves a wide range of duties, including financial management, human resources, supply chain management, and general administrative tasks. The ideal candidate will possess strong organizational, analytical, and communication skills, as well as a solid understanding of healthcare operations.

Core Responsibilities

Operational Management

• Manage and oversee the daily operations of the theatre, ensuring that procedures run smoothly and effectively.


• Coordinate the scheduling of surgeries, ensuring the theatre is adequately staffed and all required equipment is available and ready for use.


• Manages tracking of inventory levels, supplies and effective stock rotation to minimize waste and ensure constant availability.


• Act as a point of contact for administrative issues and inquiries within the directorate, liasing between clinical teams, AMCE leadership, and external stakeholders.


• Develop and implement new systems and procedures to optimize workflows.

Financial Management and Budgeting

• Monitor and control costs related to surgical supplies, equipment maintenance, staffing, ensuring financial efficiency without compromising patient care.


• Develop and manage the directorate’s budget, ensuring resources are allocated and utilized appropriately.


• Monitor and analyze financial performance, identifying areas for cost reduction and revenue enhancement.


• Work closely with the finance department to resolve billing and payment issues.

Process Improvement

• Implements quality processes and initiatives to enhance the efficiency and quality of surgical services.


• Devise strategic ways to help shape the growth and development of the theatre and ensure alignment with AMCE’s overall goals and objectives.


• Handle patient inquiries and complaints, resolving issues promptly and professionally.


• Implement quality improvement initiatives to enhance patient satisfaction and outcomes.

Compliance and Regulatory Management

• Assist in preparing for and supporting accreditation processes from regulatory bodies.


• Stay updated on relevant healthcare regulations and ensure compliance with all applicable standards.


• Prepare and maintain documentation for audits, inspections, and quality assessments ensuring that the Cardiovascular/Theatre division meets all regulatory requirements.

Staff Coordination and Stakeholder Management

• Assist in recruitment, onboarding and training of administrative and clinical staff within the directorate.


• Ensure all staff are adequately trained on relevant systems, processes and compliance requirements.


• Provide ongoing support and professional development opportunities to staff members improving team performance and operational efficiency.


• Communicate with external stakeholders, such as insurance providers, vendors and regulatory bodies to resolve issues and ensure smooth operations.

Qualifications

Educational Requirements

• Bachelor’s degree in Business Administration, Healthcare Management, or a related field.

Professional Requirements

• Project Management or similar certification is an added advantage

Experience Requirements

• Minimum of 2-4 years of administrative experience in a healthcare environment


• Proven experience in budgeting, financial management and resource planning


• Experience with health management software and electronic health records


• Familiarity with healthcare regulations, billing codes, and compliance standards

Knowledge Requirements

• In-depth knowledge of budgeting, cost management and financial reporting


• Understanding of hospital operations, particularly in the cardiovascular and surgical services.


• Knowledge of regulatory requirements and compliance standards (e.g., Joint Commission International).


• Familiarity with medical terminology and procedures


• Knowledge of project management methodologies

​Skill Requirements

• Strong financial acumen and analytical skills.


• Strong leadership and conflict resolution skills


• Excellent organizational and time management skills


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).


• Strong communication and interpersonal skills.


• Strong problem-solving skills and ability to work independently with minimal supervision

​Personal Abilities

• Professional attitude towards work


• Shares the AMCE’s vision. 


• High attention to detail 


• Ability to adapt to changing priorities and manage stressful situations effectively


• Openness to new ideas and continuous improvement


• Ability to manage multiple tasks simultaneously