• Application Deadline:
• Position: Document Control Officer



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 6 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

Job Summary

• The Document Control Officer is responsible for managing and maintaining all project documentation, ensuring compliance with organizational and industry standards.


• This role is crucial in facilitating effective communication, safeguarding document integrity, and supporting construction and oil & gas operations.

Key Responsibilities

• Responsible for project documentation and control in accordance with the document control requirements.


• Ensure all documentation complies with company and industry standards, including ISO, regulatory, and contractual requirements.


• Supporting and maintaining data management and data processing.


• Manage document filing and retrieval system for reports, correspondence, logs, maps, and figures.


• Generate an electronic weekly MDR (Master Deliverable Register) and weekly outstanding user to-do-list record for information to all personnel.


• Performs electronic file backup monthly (backup in project server).


• Handling Construction and QA/QC transmittal for incoming and outgoing, such as JMS (Job Method Statement), JHA (Job Hazard Analysis), FCS (Field Change Sheet), Request for Inspection (RFI), Non-Conformance Report (NCR), etc.


• Record and administer technical drawings NCR/SN, inspection records, specifications progress, vendor documents, final documentations, procedures, etc. Organize, store, and manage project documents (e.g., drawings, contracts, reports, permits).


• Maintain accurate records of document flow and retrieval.


• Ensure the proper versioning and approval of documents.


• Provide advisory/training to Project team if any difficulty in using EDMS.


• Perform regular audits to ensure document accuracy and completeness.


• Act as a liaison between departments to facilitate the exchange of information and documentation.


• Support project teams by providing quick access to required documents.


• Monitor deadlines for document submission, approvals, and reviews.


• Generate regular reports on document status and compliance.


• Use document control software and tools for efficient storage and retrieval.


• Train team members on document control systems and best practices.


• protect sensitive information by enforcing strict access controls.


• Ensure backup and disaster recovery processes are in place for critical documentation.

Qualifications and Skills

• Education: Bachelor’s Degree in business administration, Construction Management, or a related field.

Experience:

• 6+ years in document control, preferably in the construction or oil & gas sector.


• Familiarity with industry standards and regulatory requirements.

Technical Skills:

• Proficiency in document control software (e.g., Aconex, SharePoint, Procore).


• Strong knowledge of MS Office Suite (Word, Excel, PowerPoint).