Job Description
Responsibilities
Inventory Management & Control:
- Conduct regular inventory reconciliations and implement internal controls to minimize losses and discrepancies.
- Maintain up-to-date and accurate records of all inventory movements using the accounting system.
- Report on inventory positions and exposures (volume and value) monthly, highlighting any operational or financial risks.
- Participate in monthly physical stock counts, periodic spot checks, and ensure consistency between actual inventory and system records.
- Collaborate with Operations to enforce internal procedures and inventory policies, ensuring they are followed rigorously.
- Ensure timely inspection and verification of goods received, cross-checking delivery notes and purchase orders for accuracy and quality.
- Monitor inventory-related expenses such as freight, handling, and storage, and provide detailed reporting to head office.
Compliance, Documentation & Collaboration:
- Ensure all financial transactions adhere to internal controls and statutory regulations.
- Prepare and submit tax-related documentation as applicable (VAT, WHT, etc.) for the branch.
- Update and manage supporting documentation such as bin cards, stock transfer forms, and stock requisition records.
- Ensure that stock movements are authorized via properly completed and approved stock requisition forms.
- Coordinate with Operations during month-end activities and ensure stock count sheets are reviewed and signed by relevant parties.
Team Coordination & Reporting:
- Serve as the primary finance liaison between the PH branch and Head Office.
- Provide support to the logistics and procurement department.
- Engage proactively with the Operations Manager and other department leads to align financial procedures with operational goals.
Qualifications & Experience
- B.Sc / HND in Accounting, Finance, or related field.
- ICAN or ACCA qualification is an added advantage.
- Minimum of 5–7 years relevant experience in a similar role, preferably in inventory-heavy sectors (oil and gas, manufacturing, logistics, etc.).
- Strong knowledge of accounting principles, inventory control, and internal audit procedures.
- Proficient in the use of accounting software (e.g., QuickBooks, Sage, ERP systems) and Microsoft Excel.
- Excellent analytical, organizational, and communication skills.
- Integrity, attention to detail, and a proactive problem-solving mindset.