• Application Deadline:
• Position: Personal Assistant to the Managing Director



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 3 - 6 years



• Location Anambra




• Job Field Administration / Secretarial 
  
  

Main Functions

• The Personal Assistant to the Managing Director is responsible for providing high-level administrative, organisational, and strategic support to the MD.


• The role involves managing schedules, coordinating meetings, handling confidential information, and ensuring the smooth execution of the MD’s daily activities.


• The ideal candidate must be highly organised, discreet, proactive, and capable of working in a fast-paced, multi-business environment.

Role Responsibilities

Executive Support and Calendar Management:

• Manage and maintain the MD’s daily schedule, appointments, and meetings.


• Coordinate internal and external meetings, ensuring proper planning and time management.


• Prioritise appointments and resolve scheduling conflicts efficiently.


• Remind the MD of key tasks, deadlines, and commitments.

Communication and Correspondence Management:

• Handle all incoming and outgoing communications on behalf of the MD.


• Draft, review, and respond to emails, memos, and official correspondence.


• Act as a liaison between the MD and internal departments or external stakeholders.


• Ensure timely and professional communication at all times.

Meeting Coordination and Documentation:

• Prepare meeting agendas, briefing materials, and presentations for the MD.


• Attend meetings when required and take accurate minutes.


• Track action points and follow up to ensure timely execution.


• Coordinate logistics for meetings, including venues and materials.

Confidentiality and Information Management:

• Handle sensitive and confidential information with the highest level of discretion.


• Maintain secure and organised records, files, and documents.


• Ensure proper documentation and easy retrieval of important information.


• Safeguard the company and executive data at all times.

Travel and Logistics Coordination:

• Arrange travel itineraries, accommodation, and transportation for the MD.


• Prepare travel documents, schedules, and briefing materials.


• Ensure all travel plans are efficient and cost-effective.


• Handle last-minute travel changes or emergencies effectively.

Office and Administrative Management:

• Ensure the MD’s office operations run smoothly and efficiently.


• Manage office supplies, documentation, and administrative processes.


• Coordinate with the administrative staff to support executive needs.


• Maintain a well-organised and professional office environment.

Stakeholder and Relationship Management:

• Build and maintain strong relationships with key stakeholders on behalf of the MD.


• Welcome and attend to visitors and guests professionally.


• Coordinate meetings with partners, clients, and government officials.


• Represent the MD in a professional and positive manner when required.

Task and Project Coordination:

• Assist the MD in tracking strategic initiatives and special projects.


• Follow up with department heads on assigned tasks and deliverables.


• Monitor progress and provide status updates to the MD.


• Support the execution of key business initiatives.

Reporting and Documentation:

• Prepare regular reports, summaries, and updates for the MD.


• Compile data and information required for decision-making.


• Maintain records of meetings, communications, and activities.


• Ensure proper documentation of executive decisions and actions.

Experience/Qualifications

• Bachelor’s Degree or HND in Business Administration, Secretarial Studies, or related fields


• 3–6 years of experience as a Personal Assistant or Executive Assistant to senior management


• Experience working in a fast-paced, multi-sector organization is an added advantage


• Strong understanding of office management and administrative procedures


• Professional certification in administration or management is an added advantage.

Competencies/Skills:

• Excellent organizational and time management skills


• Strong written and verbal communication skills


• High level of discretion and confidentiality


• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)


• Strong multitasking and prioritisation ability


• Attention to detail and accuracy


• Ability to work under pressure and meet deadlines.

Behavioural Qualities/Other Competences:

• Highly professional and trustworthy


• Proactive and resourceful mindset


• Strong interpersonal and relationship management skills


• Ability to anticipate needs and take initiative


• Calm and composed under pressure


• Strong sense of responsibility and accountability


• Excellent problem-solving skills.