• Application Deadline: Fri, 9 Dec 2022 00:00:00 GMT
• Position: Finance & Admin Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Kano


• Job Field Finance / Accounting / Audit  , NGO/Non-Profit 
  

Summary

The Finance & Admin Officer together with other finance team members will implement efficient finance activities within the office. S/he will also work with other members of the administrative team to provide efficient administrative and logistics support in the office.

Essential Duties and Responsibilities

• In addition to the overall technical inputs to the project described above, specific duties and responsibilities include the following:


• Assist with the monthly finance QuickBooks report by imputing invoices into the accounting software.


• Ensure PAYE and Withholding Taxes are remitted before the last day of the month to the responsible parties.


• Monitor budget expenditures against approved budgets.


• Review purchase orders, time and attendance records and prepare necessary reports for the project finance and senior management team


• Ensures that all supporting documents are available and attached to the payment vouchers


• Withdraws cash from the bank for program activities and makes necessary disbursements after obtaining necessary approvals


• Ensure travel advances and activity retirements from the field office are retired before they are due


• Prepares Local Purchase Orders using JHU/CCP formats


• Prepares source documents for both cash and check payments


• Work with the receptionist to ensure office stationery are always available and stockouts are avoided


• Work closely with relevant state staff to supervise and account for all safety equipment and supplies (First Aid and CPRs etc.) in all program offices (New);


• Conduct routine checks on all safety equipment and make recommendations where necessary


• Support the admin team in updating and managing vendor contracts and Service Level Agreements (SLAs)


• Assist in processing vendor and consultancy invoices


• Ensure procurement of goods and services for the project are done according to USAID and institutional rules and regulations


• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions


• Together with relevant staff ensure that travel & logistics, welfare and support needs of visiting guests to Nigeria and expatriates are met


• Support in the maintenance and management of physical office space and project vehicles; including environmental cleaning, local transportation, maintenance office equipment and appliances and meeting staff office needs


• Manage all field office petty cash transactions.


• Assist with identification and payments to vendors, ensure proper authorization for payments, distribute payments as required; supervise the processing of staff claims and advances.


• Other duties as assigned

Minimum Qualifications & Experience

• Bachelor’s degree or higher in a relevant field (Accounting, Economics, Business Administration or related finance field)


• Minimum of 5 years’ NGO experience is required.


• Experience implementing USAID funded projects in Nigeria is highly valued.