• Application Deadline: Fri, 3 Feb 2023 00:00:00 GMT
• Position: Finance Advisor


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Abuja


• Job Field Finance / Accounting / Audit 
  

Principal Duties and Responsibilities (Essential Functions)

Finance Function:

• Oversee the processing of accounting transactions according to the General Acceptable Accounting Principles and adhere to home office field accounting manual procedures.


• Prepares payments by verifying documentation, approvals and requesting disbursements.


• Assist in all aspects of the project accounting and financial management.


• Follow USAID and PSM policies, procedures, and regulations in analyzing all financial information.


• Develop and maintain a relationship with the Bank representative for Conversion of USD, Bank Statement, and online Upload of Payments.


• Ensure that accounting transactions are accurately entered into the Computerized accounting software ABACUS.


• Prepare Bank Reconciliation and all supporting documents for End of Month Close.


• Ensure the maintenance of proper accounting documentation and filling.


• Support processing of payroll each month and prepare salary receipt/payroll forms, as well as the Provident Fund withholdings and employer contributions


• Liaise with Regulatory Authorities on employee Taxes and mandatory deductions (Pension & NSITF) ensuring compliance by remitting prompting monthly, as required.


• Prepare accurate coding sheets before they are sent to the Senior Finance Manager and Deputy Country Director for review and approval.


• Support the finance manager in subcontractor management by reviewing and monitoring monthly subcontractor invoices


• Evaluate VAT reports to ensure accuracy and compliance.


• Ensure all transactions follow USAID and Chemonics rules and regulations.


• Support with needed information and documentation during any audits.


• Perform other duties as assigned to achieve the project’s goals and objectives

Situation Room

• Ensure 3PL Workplan Budgets ceilings for PSM Task Orders or the Global Fund are communicated to the Smartsheet Administrator for updating of the Summary Sheet and any needed formulas


• Validates assigned Order Number on the invoice: this will provide insight into line items where order information was entered in 3PL Integrated Tracker


• Prepares and validates weekly financial presentation to Senior leadership


• Payment Reconciliation: Notify Situation room of completed 3PL Payments


• Communicates/Shares (via email) all GJ-Numbers for 3PL Payments in the Integrated tracker to the Situation Room. All Payments Entered in Smartsheet must be validated by Rows by the Team Lead


• Order management: provide visibility into logistics costs that have not been logged into Abacus and/or invoiced (accruals)


• Actual expenditure reporting: Ensure costs are linked to specific logistics orders


• Subcontract expenditure tracking: Ensure finance monitoring system is in place and adequately tracked

Job Qualifications

• Bachelor’s degree in accounting or related field required.


• Certification of Chartered Accountants or local equivalent desirable.


• Minimum of five (5) years’ experience working with USAID or other donor funded experience desirable.


• Excellent interpersonal and communications skills.


• Demonstrated leadership, versatility, and integrity.


• Strong analytical skills with attention to details


• Excellent computer skills


• Strong communication and interpersonal skills


• Fluency in English required

Supervision

• The Finance Advisor will report directly to the Finance Managerand if assigned to the Situation Room will report with dotted lines to the Warehousing & Distribution Analytics Manager.