• Application Deadline: Thu, 26 Jan 2023 00:00:00 GMT
• Position: Finance and Admin Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 years


• Location Kebbi


• Job Field Finance / Accounting / Audit 
  

Job Summary

The Finance and Admin Officer will be specifically responsible for:

• Finance - The daily financial operations (accounting, financial management, budget monitoring, reporting, and accounting package, familiarize himself/herself on Insight applications of the office (QuickBooks) and ensure that the financial accounting environment follows AHSF policies and procedures, donor rules and regulations & National/State requirements.

Office Administration and Management:

• Facilitate effective Coordination, understanding and cooperation between the Operations department and Program Department


• Develop strategies to ensure efficient application of agency resources, minimize wastage and achieve highest standards of stewardship


• Directly supervise the building maintenance and repair for the office and residences


• Provide supervision on couriers to ensure that items documentation (for sent and received items) is carried out properly.


• Responsible for conducting due diligence process for vendors.es & Responsibilities.

Finance / Accounting:

• Ensure that the financial accounting environment in the Office follows AHSF policies and procedures, donor regulations and local legal requirements.


• Work with the Accounts Payable Specialist to ensure the disbursement Requests are in line with the authorization matrix and process them at appropriate level.


• Assist with the review liquidation requests submitted by partners and ensure the liquidation documentation is in conformity with generally accepted accounting principles and in compliance with AHSF and donor requirements.


• Keep informed about local fiscal and other financial laws related to taxes and exemptions; inform the Head of Office and NW Finance Manager as appropriate.


• Ensure that the financial accounting environment in the Local Office follows AHSF policies and procedures, donor regulations and local legal requirements.


• Prepare Disbursement Requests for next level authority approvals and process them at appropriate level.


• Keep informed about local fiscal and other financial laws related to taxes and exemptions; inform the Head of Office and North East Finance Manager as appropriate.


• Prepare request and send request for Operation staff and for the sub-office for approval.


• Will make recommendations to the head of program on items to be disposed of and prepare list of items for auctioning when directed.


• Facilitate effective Coordination, understanding and cooperation between the Operations department and Program Department.

Representation

• Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors


• Participate in donor meetings and communicate relevant information to Finance Director and Country Director when called upon to do so


• Assist in activities to ensure maximum visibility of the agency amongst the NGO community


• Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring the confidentiality of sensitive information


• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

 Position Requirements

• Bachelor’s Degree in Accounting or any Management related course, professional certification inclusive ICAN, ACA, ANAN.


• Master’s Degree in relevant fields; Accounting, any Management course will be an added advantage.


• Minimum of 3 years relevant administrative management experience, preferably with an international/national NGO.


• The Finance and Admin Officer WILL be based in Kebbi State.


• Prior experience in supervising staff in a structured work environment


• Demonstrate excellent written and oral communication skills.


• Must demonstrate a good understanding of contemporary management best practices


• Must have excellent research and facilitation skills.


• Excellent people skills.


• Demonstrate high level of initiative, diplomacy, and tact


• Excellent knowledge of computer software – MS Office and Excel especially.


• Must be flexible and be able to work independently and as part of a team.


• Be committed to Action the ’s mission, values, and policies.