• Application Deadline: Wed, 26 Apr 2023 00:00:00 GMT
• Position: Finance Coordinator


• Job Type Full Time


• Qualification BA/BSc/HND , MBA/MSc/MA


• Experience 3 years


• Location Adamawa , Bauchi , Borno , Kebbi , Sokoto , Zamfara


• Job Field Finance / Accounting / Audit 
  

Job Purpose

• The purpose of this role is to support the preparation and management of the organization’s budgeting system and working with department budget owners to create and monitor operating budgets.


• The post holder is responsible for preparing and providing financial reports, accompanying narrative as well as analyses to programs and management teams.

Job Description/Principal Accountabilities

Rank % Of Time 1 100%

Financial Management:

• Ensure project budget vs actual reports are prepared timely, on a monthly basis and discussed with project teams. Follow-up with action points and their implementation.


• Regularly review projects’ transactions listing and budget lines’ burn rates for compliance with donor regulations as well as CBI financial management policies and procedures; flag up instances of non-compliance to Management.


• Review the comprehensiveness and precision of entries and the correct budgetary charging of expenses.


• Ensure that all Cash count & Bank Reconciliation are done at the month end for all CBI accounts.


• Ensure that all accounting documentation is updated on a daily basis & reconciles Bank Books, Cash Books.


• Review the field monthly accountancy to ensure completeness of supporting documents, correctness of account codes, budget lines and descriptions used and feedback is sent to all Finance Officers.

Tax Operation:

• Ensure that the base is in compliance with in-country tax policies.


• Ensure that proper documentation is filed for WHT/PAYE on a monthly basis.


• Ensuring a good Tax system is in place.

Grant Financial Management, Donors Compliance & Budget Analysis:

• Support budget holders in developing their forecast and monitoring their lines.


• Support in budgeting during project proposals


• Organize & lead monthly BFU meetings at the base & HQ for each grant.


• Monitor level of over/underspending per budget lines and provide


• Inform the Management with any information which impacts the grant financial status.


• Warning the Management of financial risks.


• Review donor guidelines and ensure flexibility is respected.


• Ensure proper filing of grants vouchers (review hard documents, review archiving process with the finance team in close coordination with HR/Admin and Logistics department).

Treasury Forecast & Cash Management:

• Implementing the Cash Management procedures at the base and ensuring they are respected.


• The availability and safekeeping of the necessary cash.


• Ensure timely & realistic forecasts are prepared and consolidated for each grant.


• Meet program managers to ensure a good forecast in line with the spending plan.


• Ensure expenditures are in line with the forecast prepared, analyze discrepancy between cash and budget forecast and put in place corrective measures.


• Ensure that the funds are requested accordingly as requested in the cash forecast.

Object Capacity Building for Finance & Non Finance Staff:

• Work closely with the finance team to build their capacity.


• Organize BFU & forecast meetings with all key staff (finance & Non-finance) to ensure the team is well trained on BFU & recognize the importance of BFU.


• To develop and conduct training for finance staff on accounting policies & tools at the state level.


• Identify the needs of finance staff training & arrange training sessions accordingly.


• Provide induction/briefing on accountancy to all field employees joining the finance department.


• Conduct regular refresher training on accounting tools to new/existing finance staff on a regular basis.


• Develop & share new tools with the Finance Team to improve mission accountancy quality & budget allocation.

Supervision & Team Management:

• Supervise Finance Officer & Finance Assistant across both N/E and N/W region.


• Travel to field office to conduct monitoring visit to N/E and N/W states.


• Conducting performance appraisals and setting quarterly /yearly objectives of Finance Officer & Finance Assistant.

Management of Fraud and Corruption Cases:

• Alert on suspicion of fraud and corruption through the appropriate channel.


• Identify fraud and corruption cases in the Organization.


• Sensitize the team on the management of fraud and corruption risks.


• Alert on suspicion of fraud and corruption through the appropriate channel.

Job Holder Entry Requirements

Knowledge (Education & Related Experience):

• You have a Bachelor's Degree or equivalent in Accounting / Finance. A Master’s degree/Professional Qualification is an added advantage.


• Willing to travel around N/E and N/W states.


• Past exposure and experience working on multiple projects


• You have 3 years of professional experience in finance with proven experience in team management.


• You have Minimum of 2 years’ experience in NGO financial management.


• Experience as an auditor is a plus.


• You have experience on the use of QuickBooks accounting system.


• You have excellent interpersonal skills, ability to work both independently & as a member of a team.

Skills (Special Training or Competence):

• Ability to infuse positive energy into the team


• Attention to detail, keen at following procedures and meeting deadlines


• Ability to organize tasks simultaneously and prioritize work


• Strong verbal and written communication skills


• Strong interpersonal skills working with cross-cultural and multi-diverse teams


• Ability to build strong working relationships for partnerships


• Standards of Professional Conduct especially on integrity, service in love, and accountability


• High level of stress tolerance and ability to work under pressure.

Key Relationships (excluding own line manager and staff)

Internal:

• Program Coordinator/State Coordinator


• Finance and Support Services team


• Various staff based in all CBI core departments, as and when necessary (e.g. funding, PDA, MEAL, finance, PPA)

External:

• Partners


• Consultants


• Service Providers/Stakeholders (Other NGOs)


• Government agencies


• Community leaders/CBOs.