• Application Deadline: Fri, 28 Jul 2023 00:00:00 GMT
• Position: Finance Officer


• Job Type Contract


• Qualification BA/BSc/HND


• Experience 2 - 5 years


• Location Borno


• Job Field Finance / Accounting / Audit 
  


• Salary Range ₦200,000 - ₦300,000/month
  

• Location: Maiduguri


• Contract Duration: 6 Months (renewable)

Dimensions of the Role

Implementation of financial management processes, protocols, and systems.

Key End Results and typical Responsibilities:

Accounting software operations and reporting:

• Prepare payment, journal, and receipt vouchers using the corporate accounting software - QuickBook.


• Ensure that transactions are complete and accurate with self-explanatory and understandable descriptions.


• Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.


• Support in ensuring all documents are scanned and properly stored on Cloud


• Maintain a record of vouchers borrowed by staff and ensure that they are returned and filed appropriately.


• Support with the clearing of all open items.


• Support the monthly QuickBooks closure processes.


• Following up with offices and staff as regards the dashboard financial deadline requirements


• Print the monthly QuickBooks reports for signing and appropriate filing.


• Ensure that the QuickBooks balances of the advances account agree with the subledger balances.


• Contribute to the monthly financial report.


• Support program staff in making payments to participants during activities implementation.

Internal Financial Controls & Payments:

• Ensure that the documentation for payment is acceptable and accurate with all arithmetic calculations being correct.


• Approved payment requests should be processed within three days of receipt.


• Prepare the Withholding tax and VAT schedule where relevant before payment is done.


• Cancel (stamped PAID) all vouchers (payment, journal, and receipt) and their supporting documents to forestall re-use.


• Ensure all cheques are prepared in a way that ensures accuracy and validation for payments


• Issue cheques as per weekly payment list; exception should be approved by CFM.


• Maintain cash books, including providing updates to Finance Finance Officer to prevent negative cash and bank balance.


• Release cheques to the right payee and ensure the appropriate receipts are issued and filed.


• Perform any other duties as specified by your supervisor(s).

Advance Management:

• Prepare and maintain the sub-ledger for all advances (travel, purchase, etc.).


• Ensure timely liquidation of staff advances should not exceed seven days after travel arrival


• Should ensure that more than one advance is given to staff at a time.


• Make available Bi-weekly to the Finance Officer a list of all un-liquidated advances and support with the follow-up of these advances.

Assist in the Administration of Staff Payroll:

• Prepare the withholding tax deductions report and complete and submit monthly Statutory PAYE forms to relevant Government Organizations.


• Reconciles payment of NHF with Federal mortgage bank of Nigeria 


• Assist in the posting of all prepaid staff benefits on Quickbook.

Qualifications and Experience

• Degree University degree in accounting or relevant professional qualifications equivalent.


• At least 3 years experience in a similar role.


• A BSc or HND in Financial accounting and related financial/Business administration courses.


• At least 2 years of practical work experience in managing financial and administrative systems for donor-funded projects.


• A minimum of 2-year experience in grant financial management with donor-funded projects in Nigeria.

Desirable

• Strong communication skills: oral and written.


• Experience in the use of QuickBooks (Added advantage)


• Extremely flexible, and have the ability to cope with stressful situations


• Ability to carry strenuous office duties of lifting heavy items.


• Familiar with international donors.