• Application Deadline:
• Position: Finance and Administrative Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 1 - 3 years


• Location Abuja


• Job Field Administration / Secretarial  , Finance / Accounting / Audit  , NGO/Non-Profit 
  

Basic Function:

Under the direction of the SEA, the Finance and Administrative Assistant will be responsible for the provision of accounting, administrative for Country Office Platform.

Duties and responsibilities:

• Provide support on the collection, review and feedback on monthly financial report submitted by the local partners.


• Work with SEA to prepare monthly project pipeline and disseminate to appropriate stakeholders.


• Coordinate the arrangement of travel logistics for project staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.


• Handles all photocopying assignments, document filing, development and printing of photographs including reproduction of recorded videotapes for the project.


• Assists the SEA in the provision of logistic support for project workshops and trainings.


• Assists the SEA in the maintenance of an efficient filing and recording of financial and administrative files.


• Coordinates and serves as point of contact for all administrative and secretarial support services for the project (as relevant).


• Records minutes of staff meetings and circulates same amongst project staff.


• Assists with production of presentation materials for staff members.


• Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment.


• Performs any other duties as assigned.

Knowledge, skills and abilities:

• Knowledge of general office practices and administrative procedures


• Ability to report variances and status on regular basis to supervisor and other project staff.


• Resourceful in gathering and providing information.


• Knowledge of financial, budget preparation and monitoring.


• Excellent written, oral, interpersonal and organization skills.


• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.


• Well developed computer skills, including knowledge of Microsoft office products.


• Sound accounting skills and familiarity with FHI 360 financial operations and policies


• Good knowledge of computer and excellent typing skills

Qualifications and requirements:

• University degree in Accounting, Finance or Business administration


• Minimum of 1-3 years’ experience in accounting related to NGOs and community level programs, with increasing responsibility.


• Experience with large complex organization is required, familiarity with international NGOs preferred.