• Application Deadline: Fri, 19 Apr 2024 00:00:00 GMT
• Position: Personal Assistant to the MD


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Responsibilities

• Providing comprehensive secretariat support and assistance to the Managing Director in the discharge of his duties.


• Prepare memos, letters and miscellaneous correspondence for MD’s approval and ensure daily dispatch of outgoing mails.


• Updating MD’s contact database and maintaining official diary


• Proactively prioritize, plan and schedule MD’s busy schedule, diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.


• Conduct daily diary meetings with the MD to discuss upcoming engagements, invitations, and other requests.


• Maintaining regular updates of appointments and ensuring the preparation for meetings is smooth.


• Manage the calendar for the MD, receive/respond to sensitive correspondence, keep, maintain, update, and retrieve files.


• Filter general information, queries, phone calls and invitations to the MD.


• Carry out research on behalf of the MD when assigned.


• Ensure guests meeting with the MD are well taken care of.


• Provide a service that is in line with the MD’s work habits and preferences.


• Anticipate and identify potential problems in relation to issues arising, particularly when priorities can change at very short notice.


• Use own initiative to undertake action to minimize disruption to the scheduled workload.


• Maintaining office systems, including data management and filing.


• To carry out any other function that may be assigned by the MD.


• Management reserves the right to add or remove you from your responsibilities and can transfer you to another department where it feels you could perform better.

Requirements

• Bachelor’s degree in Business Administration, Secretarial Administration, Public Administration, or related fields.


• At least 5 years’ working experience in a similar position.


• Demonstrable experience in an administrative / executive assistant  /PA role in a highly pressurized environment requiring tact, judgment, and discretion in handling internal and external contacts (essential).


• Experience of diary management / researching and booking of travel and accommodation (essential).


• Experience of successfully working with senior management.