The Finance Officer is responsible for assisting the Senior Accountant/Finance Manager with safeguarding the assets (financial and physical) of MSH and ultimately the Global Fund against fraud, loss, or misuse.
The Finance Officer is responsible for ensuring that any money expended in the field is done following Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. The Finance Officer is aware of, and adheres to, MSH’s procurement integrity standards in all activities.
General Responsibilities
Prepare payment vouchers
Properly code all transactions
Payment of expenses, including per diem and transport to participants during activities in the field
Prepare and control advances
Assure balances of unused portions of advances are deposited into the MSH account
Prepare deposit slips for cash to be deposited into the bank account
Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks
Maintain accounting files
Follow up on outstanding advances and assure timely reconciliation
Control consumption of project (petrol, electricity, water, telephone)
Participate in the improvement of the accounting system and the system of internal control
Create all financial reports as requested by supervisor
Preparation of forms for payments of taxes and social security
Other tasks as requested by supervisor
Education
Minimum of University Degree or HND in Accounting
Experience
Minimum of 4 years experience in accounting
Knowledge of US Government funded programs, regulations and requirements
Proficiency in Microsoft Office programs, especially Excel spreadsheets
Ability to use basic accounting software (i.e. QuickBooks) or comparable software
Demonstrate good judgment and sound financial "common sense"
Knowledge And Skills
Verbal and written language skills in English required including speaking, writing, understanding, and reading and the ability to conduct business in English
Excellent communication skills
Excellent organizational and interpersonal skills with a service-oriented outlook
Advanced reporting skills
Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience)
Competencies
Ability to work under pressure
Ability to work independently, prioritizes tasks, and meets deadlines
Ability to work in a team
Extensive knowledge of USAID rules & regulations and Experience with U.S. government projects helpful
Understanding of the tenets of cash control and asset management, and must be able to complete timely and accurate account reconciliations
Ability to follow MSH and donor policies and procedures for procurement and documentation, and ensure adequate accounting documentation fora proper audit trail