• Application Deadline:
• Position: Finance Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 1 year


• Location Borno


• Job Field Finance / Accounting / Audit  , NGO/Non-Profit 
  

Job Summary

• The Finance assistant will have to assist Finance Officer/Admin Manager in all the activities related to finance and cash management.

Responsibilities

• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.


• The employee could be requested to perform other tasks as his/her line manager may judge necessary.

Finance & Accounting Management:

• Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures


• Record cash expenses in the excel books on a daily basis, and properly fill in the information needed (date, accounting code, project, budget code, etc.)


• Issue voucher numbers, and properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations


• Assist in the preparation for the external audit visits (donor and coordination visits)

Archiving Finance Record:

• Manage the electronic archival of Finance files as per the filing process at the base level and share the scan data with Abuja


• Manage the physical archival of Finance files as per the archiving process at the base level

Treasury & Cash Follow-up:

• Manage the cashbox and ensure the safe keeping of cashbox


• Process receipts and invoices for cash payments


• Do daily physical inventory of the cashbox with the Finance Officer


• Ensure the daily worker payments


• Prepare and follow up the pay-outs and cash advances, within established guidelines


• Guarantee security of the cashbox and confidentiality of information

Priorities of the Department:

• Be responsible of all cash payments and relevant protocols related to the base


• Ensure the accountancy hard copies quality


• Scanning of all finance documents


• Ensure that the cash security procedures are implemented and respected

Qualification & Required Skills

Mandatory Requirements:

• Language skills: Fluent in Hausa and English, intermediate in Kanuri is appreciated


• Education degree: University degree in Finance, Accounting, or another relevant degree


• Work experience: Minimum 1 year of experience in a similar position (NGOs/private companies)


• Knowledge and skills: Good analytical and writing skills


• Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel

Assets:

Interests:

• Strong motivation to help people in need


• Accounting and finance

Transversal skills:

• Well organized


• Ability to take initiative to deal with difficulties encountered in daily work


• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself


• Autonomy, neutrality, hard worker


• Able to manage stress and pressure