• Application Deadline: Wed, 25 Sep 2024 00:00:00 GMT
• Position: Procurement & Project Administrative Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Oyo


• City Ibadan


• Job Field Procurement / Store-keeping / Supply Chain 
  

Job Details

Administrative and Logistical Support:

• Provide logistical support for meetings and workshops of all programs under the private sector engagement Unit.


• Provide administrative support for the office of the Director of Private Partnerships P4D including at IITA-BIP


• Support the Managers under the private sector engagement unit in all administrative and logistics work.


• Manage all internal and local requisitions from the central store through Oracle.


• Perform any other job-related tasks as may be assigned by the Supervisor.


• Manage all local travel requisitions and liaise with other administrative managers on international travels.


• Support private sector partnership stakeholder’s management and guest relations in the Unit


• Prepare all Short-term Staff overtime before final submission to People and Culture.

Procurement and Vendor Management:

• Lead procurement process of the Unit and projects, including Zero Hunger, Oyo State projects engagements, and Business Incubation platform


• Design procurement plans and Implement procurement flowcharts process.


• Review procurement documents and generate purchase orders.


• Oversee supplier performance monitoring and ensure records are updated accordingly.


• Conduct thorough verification of suppliers as required and maintain updated vendor's database.


• Arrange visits to vendors' registered addresses to verify the delivery of goods, services, and supplies.


• Make requisitions through IITA-Oracle.


• Develop and implement effective procurement plans in alignment with the approved work plan, ensuring coordination with relevant departments and adherence to World Bank procurement guidelines.


• Oversee the entire procurement process, including bid evaluation, supplier selection, and contract negotiations.


• Update and implement the procurement manual of different projects


• Organize and Coordinate procurement workshops and training for project officers Draft Requests for Quotations (RFQs) for qualified vendors.


• Perform market research to understand local supplier capabilities and market conditions to use the information to inform procurement decisions and strategies.


• Attend to other tasks related to work as assigned by the supervisor.

QUALIFICATION:

HND/BSc in Business Administration, Purchasing and Supply, Public Administration or related field, with a minimum of five (5) years of experience performing a similar role in a well-structured environment.

COMPETENCIES:

The ideal candidate must:

• Have excellent writing and oral communication skills in English.


• Be proficient in MS Office (Word, Excel, PowerPoint, Outlook) with demonstrated experience.


• Have a recognized procurement certification.


• Liaise with other staff and consultants to carry out this duty.


• Be proficient in the use of Oracle Applications is mandatory.


• Be well organized, able to multitask, and work under pressure to meet deadlines with keen attention to detail.


• Have a positive attitude, strong team spirit, and the ability to work well in a diverse team.


• Be able to maintain confidentiality at all times.