• Application Deadline:
• Position: Executive Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Lagos


• Job Field Administration / Secretarial 
  

QUALIFICATION:

• Bachelor's degree in a relevant field or equivalent experience


• Other professional certifications (optional)

EXPERIENCE:

• Previous experience in a similar Executive Assistant role


• Knowledge/experience in the oil and gas industry will be an added advantage.


• Proficient in Microsoft Office Suite and with various office equipment (i.e., printers, scanners, etc.)

Key Responsibilities

• Manage the Managing Director's complex calendar, including scheduling and coordinating internal and external meetings, travel, and events.


• Answer and direct all calls, visitors, and emails to the Managing Director.


• Handle confidential correspondence, ensuring the highest levels of discretion and professionalism, and respond to requests from internal and external stakeholders.


• Coordinate travel, lodging, and transportation for the Managing Director, including preparing detailed itineraries, managing logistics, and making all necessary arrangements.


• Prepare and compile reports, presentations, and various other documents for review by the Managing Director, ensuring accuracy and completeness.


• Organize and maintain records, files, and databases using the appropriate software.


• Anticipate the Managing Director's needs, including preparing materials, arranging meetings and documentation, and supporting the Managing Director in various administrative duties.


• Act as a liaison between the Managing Director and internal and external stakeholders, including customers, clients, and investors.


• Manage special projects and other assignments as needed by the Managing Director.


• Managing information flow in a timely and accurate manner


• Error-free memos and letters and paying attention to details


• Ability to determine when to make decisions on behalf of the MD and when to get her involved


• To provide comprehensive support and assistance to the Managing Director in the discharge of her duties


• To ensure that the Managing Director’s decisions and instructions are properly carried out and communicated to the appropriate levels


• Write and prepare memos, letters, and miscellaneous correspondence, exercise judgment, act decisively, and maintain confidentiality


• Uses broad knowledge of the company’s policies, and operations to proactively prioritize, plan, and schedule activities with other executives, key personnel, and outside business contacts.


• Co-ordinate conference and travel arrangements, prepare itineraries and expense reports, and accompany MD when requested.


• Responsible for filing any/all confidential documentation on behalf of the MD


• Manage the Managing Director’s clientele list and follow up when necessary to close out on transactions.


• Any ad-hoc duties as required by the Managing Director.

THE IDEAL CANDIDATE MUST POSSESS THE FOLLOWING SKILLS;

• Excellent organizational skills, with a superior attention to detail and a proactive approach.


• Strong communication and interpersonal skills, with the ability to interact confidently with all levels of the organization.


• Ability to work independently and under pressure, managing multiple priorities in a fast-paced environment.


• Excellent judgment and discretion in managing sensitive and confidential information.


• Willingness to be flexible and adaptable to changing priorities and be available to work outside of regular business hours as needed.


• An analytical thinker with strong conceptual and problem-solving skills


• Meticulous attention to detail with the ability to multi-task


• Ability to meet deadlines


• Ability to work independently and as part of a team


• As excellent eye for details


• Excellent interpersonal skills


• We offer a competitive salary and benefits package.


• If you are an experienced, highly organized individual looking for a challenging and rewarding role in the oil and gas industry, we encourage you to apply.