• Application Deadline:
• Position: Personal Assistant to the Managing Director


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Lagos


• Job Field Administration / Secretarial 
  

Main Tasks

• Diary management – outlook experience essential


• Booking meetings/appointments


• Business travel – booking flights, hotels, car hire, valet parking etc


• Organizing visas


• Arranging visa invitation letters to overseas visitors


• Maintaining MD’s travel log


• Maintaining MD’s planner


• Reconciling monthly expenses


• Check report produced by the receptionist for staff sickness/holiday is the correct update of the sickness absence report


• Fielding calls for MD & taking messages


• Organizing food/refreshments for business lunches


• Inputting and updating contact details into Outlook


• Managing MD’s office


• Carrying out research for particular projects as requested by MD


• Taking minutes at various management meetings & typing up minutes


• Purchasing various items for MD as and when required


• Paying personal bills for MD


• Organizing medical/dental appointments


• Organizing MD’s personal/family cars – insurance, MOT, servicing, repairs etc.


• Organizing MD’s personal hobby - hotels where required. Arranging flights/hotels


• Assisting MD with personal holidays/events


• Ad hoc paperwork & duties

Technical & Essential Skills

• Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings


• Experience of working for Directors/Senior Management


• Excellent Diary Management with the ability to pre-empt and look ahead at all times


• Essential experience in Microsoft Office- Outlook/Word/Excel/PowerPoint

Interpersonal Skills:

• Ability to multitask and experience of dealing with a demanding role and high-level workload


• Ability to prioritize work and manage time effectively and be proactive


• Excellent Organisational skills


• Communication skills – the ability to communicate well at all levels


• Demonstrate a professional manner at all times and possess the ability to remain calm under pressure


• Self-motivated


• Ability to maintain a high level of discretion