• Application Deadline:
• Position: Executive Secretary to the Business Head


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 10 years


• Location Lagos


• Job Field Administration / Secretarial 
  


• Salary Range ₦300,000 - ₦400,000/month
  

Position Summary:

The Executive Secretary will provide comprehensive administrative support to the Business Head of the Asia Pacific region. This role requires a proactive, organised, and detail-oriented professional who can manage multiple tasks, maintain confidentiality, and facilitate effective communication within the team and across departments.

Key Responsibilities:

1. Administrative Support:
   
   
   
   • Manage the Business Head’s calendar, scheduling appointments, meetings, and travel arrangements.
   
   
   • Prepare and organise documents, reports, and presentations for meetings and conferences.
   
   
   • Handle correspondence, including emails, memos, and other communications.
   
   
   
   


2. Meeting Coordination:
   
   
   
   • Coordinate logistics for meetings, including venue selection, catering, and technology setup.
   
   
   • Take minutes during meetings and follow up on action items and deadlines.
   
   
   
   


3. Communication Liaison:
   
   
   
   • Serve as the primary point of contact between the Business Head and internal/external stakeholders.
   
   
   • Facilitate effective communication by conveying messages accurately and promptly.
   
   
   
   


4. Project Support:
   
   
   
   • Assist in the management of special projects and initiatives, ensuring deadlines are met.
   
   
   • Conduct research and compile data as needed to support decision-making.
   
   
   
   


5. Confidentiality and Compliance:
   
   
   
   • Maintain confidentiality of sensitive information and ensure compliance with company policies and procedures.
   
   
   • Handle confidential files and documentation with discretion.
   
   
   
   


6. Office Management:
   
   
   
   • Oversee office supplies and equipment, ensuring everything is maintained and available for use.
   
   
   • Assist in creating and implementing efficient office processes.
   
   
   
   

7.      Travel:

• Open to world-wide travel and assist the Business Head in meetings and implementation of desired plans to ensure desired goals.

Qualifications:

• Education: Bachelor’s degree in Business Administration / Management, or a related field preferred though the same is not a constraint for the deserving candidate.


• Experience: Minimum 5 years of experience as an executive secretary or in a similar administrative role, preferably in a multinational company, ready to learn, hungry for success and goal-getter who don’t carry baggages.

 Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Excellent organizational and time management skills.


• Strong written and verbal communication abilities.


• High attention to detail and accuracy.


• Ability to work independently and collaboratively in a fast-paced environment.

Personal Attributes:

• Professional demeanour with a high level of integrity.


• Proactive and solution-oriented mindset.


• Smart thinker, great dressing sense and knows how to carry herself making her presence felt.


• Cultural sensitivity and adaptability to work in a diverse environment.

Reporting Structure:

• Reports directly to the Business Head- Asia Pacific.


• Collaborates with other executive team members and departments as necessary and as directed by the Business Head.