• Application Deadline: Tue, 26 Nov 2024 00:00:00 GMT
• Position: Executive Assistant / Personal Assistant



• Job Type Full Time



• Qualification MBA/MSc/MA



• Experience 3 - 5 years



• Location Abuja




• Job Field Administration / Secretarial 
  
  

Position Summary

• Green Habitat Initiative (GHI) seeks a highly skilled, detail-oriented Executive and Personal Assistant to provide top-tier administrative and personal support to the President and CEO.


• This role will be pivotal in managing executive and personal priorities, coordinating board and senior team communications, and overseeing special projects.


• The ideal candidate must have experience in an NGO or INGO environment, is adaptable, organized, and thrives in a mission-driven, entrepreneurial organization as this role combines professional, project-based, and personal support in a flexible work environment, ideal for someone passionate about making an impact.

Role Overview

• As the CEO's Executive Assistant/Personal Assistant (EA/PA), you will manage an array of responsibilities essential to the effective operation of GHI, spanning project management, administrative tasks, and personal support. This position requires a resourceful individual experienced in NGO or INGO settings who is open to traveling anytime and can confidently handle diverse duties in a dynamic and creative work environment.

Key Responsibilities

Executive Support:

• Act as the President’s primary support, managing scheduling, meetings, and communications.


• Prepare and organize materials for high-level meetings and events, both internal and external.


• Maintain a “gatekeeper” role for the CEO, facilitating access and prioritizing tasks to maximize productivity.


• Track follow-up tasks, and ensure preparation for all engagements, acting as a "barometer" to anticipate and address issues.


• Build and maintain relationships crucial to the organization’s success and handle special projects as assigned.


• Attend business and non-business meetings, take notes, track follow-up actions, and ensure priorities are met.


• Handle all logistical arrangements for the President’s events, including travel plans, accommodations, and more.

Project Management:

• Support the execution of GHI’s activities and projects by managing coordination, timelines, and team communication.


• Assist with project planning, research, and report preparation to ensure smooth project delivery.


• Engage in task tracking, documentation, and communication to ensure project goals are achieved on time.

Personal Assistance:

• Assist the President with personal scheduling, manage email correspondences, travel arrangements, and non-business commitments.


• Support in planning and organizing personal and professional events as needed.


• Support the President’s outreach activities and maintain ongoing engagement with key contacts.


• Develop and draft acknowledgment letters and correspondence to donors and partners.

Communication & Liaison:

• Serve as a key liaison for the President, maintaining professional communication with internal and external stakeholders.


• Maintain the President’s bio and respond to requests for organizational materials.


• Draft and edit external communications, letters, and other documentation.


• Collaborate with GHI’s Strategic Initiatives team to facilitate outreach activities, donor relationships, and partnerships.


• Draft, review, and manage correspondence, reports, and other documents.


• Convey information effectively to ensure seamless operations across the organization.

Strategic Initiative:

• Assist board members with logistics and ensure smooth communication between the President's office and the board.


• Organize senior team meetings and staff retreats, preparing agendas and tracking action items.


• Can unavoidably represent the CEO in any in-person and virtual meetings.

Qualifications

• Master’s Degree preferred; Minimum of a Bachelor’s Degree in Business Administration, or any related field is required.


• 3-5 years of proven experience in supporting C-level Senior Leadership Executives, ideally within an NGO and INGO environment.


• Competency in office software and digital communication tools. Experience using project management software (e.g., Clickup, Slack, etc) is desirable.


• Willingness to travel across Nigeria and abroad as required.


• Background experience in supporting senior leadership, ideally within an NGO or INGO environment.


• Ability to work independently with minimal supervision and as part of a team.


• Strong written and verbal communication skills, with the ability to effectively engage with stakeholders, board members, and external partners.


• Proficiency in another language other than English is desirable but not mandatory


• High level of organization, attention to detail, and ability to handle multiple priorities and meet deadlines while under pressure.


• A genuine interest or background in GHI’s focus areas (sustainability, social development, environmental impact) is highly valued.

Why Join Us?

• Competitive Salary package


• We offer a flexible work environment that promotes work-life balance.


• Unique exposure to leadership, project management, and impactful initiatives in the NGO sector.


• A versatile role combining professional and personal support for a rewarding experience.