• Application Deadline: Fri, 27 Dec 2024 00:00:00 GMT
• Position: Secretary



• Job Type Full Time



• Qualification OND



• Experience 1 - 3 years



• Location Abuja




• Job Field Administration / Secretarial 
  
  

Job Description 

A reputable Law Firm in Abuja is recruiting a smart and committed Secretary to help handle a variety of administrative tasks and ensure smooth office operations. 

Key Responsibilities: 

• Receive and screen phone calls and redirect them where appropriate.


• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)


• Type, and format all letters, court processes, and other court documents as may be required.


• Prepare the cause list for each week.


• Prepare the firm’s conference room for meetings and serve refreshments as may be requested.


• Handle confidential documents for the Principal Counsel ensuring they remain secure.


• Collate and compile the firm’s client list.


• Ensure that the reception area is tidy for entertaining visitors.


• Request for, purchase and take inventory of all office supplies.


• Update the inventory book and review the same daily to ensure all items are up to the approved stock level.


• Distribute and monitor stationeries issued to staff to ensure it is adequately utilized.


• Prepare and input requisitions for the purchase of office supplies on the payment approval platform for approvals.


• Ensure the attendance registers and movement record books are well lined out for use and are in a good state and well kept.


• Compile the attendance report for each day and send out a report to Management on the same daily.


• Perform all other clerical and administrative functions as may be necessary.


• Full compliance with the core values of the firm. 

Job Requirements:

• Candidate must have at least an OND.


• Must have prior experience as a secretary and have experience in customer service and communication.


• Must be organized, time-conscious, and proactive.


• Must exhibit excellent use of Microsoft Office tools.


• Must have good interpersonal and team-playing skills.


• Excellent oral and written communication skills.