• Application Deadline: Sat, 30 Nov 2024 00:00:00 GMT
• Position: Personal Assistant



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience



• Location Abuja




• Job Field Administration / Secretarial 
  
  

Job Description

• We are seeking a highly organized, efficient, and proactive Personal Assistant to provide administrative and personal support to the CEO.


• The ideal candidate will be resourceful, detail-oriented, and able to manage a variety of tasks effectively while maintaining discretion and confidentiality.


• As a Personal Assistant, you will be responsible for streamlining day-to-day operations and ensuring smooth coordination of both professional and personal activities.

Key Responsibilities

Administrative Support:

• Manage and organize executive’s calendar, appointments, and meetings.


• Coordinate travel arrangements, including flight bookings, accommodation, and transportation.


• Prepare and manage correspondence, reports, and documents.


• Handle incoming calls and emails, prioritizing urgent matters and responding on behalf of the executive when necessary.


• Maintain accurate filing systems and manage important documents.

Event Coordination:

• Assist with organizing and coordinating business and personal events, including meetings, conferences, and social functions.


• Ensure all logistics are in place for meetings, including materials, technology, and refreshments.

Personal Tasks:

• Provide support with personal errands, shopping, and other tasks as needed.


• Manage personal appointments and ensure efficient scheduling.

Project Management:

• Assist with the planning and execution of various projects as directed by the executive.


• Track deadlines and help prioritize tasks to ensure goals are met in a timely manner.

Confidentiality:

• Handle sensitive information with discretion and confidentiality, maintaining professionalism at all times.

Communication:

• Act as a liaison between the executive and other departments or stakeholders, ensuring smooth communication.


• Draft emails, memos, and other communication on behalf of the executive.

Qualifications

• Proven experience as a Personal Assistant or in a similar administrative role.


• Excellent organizational and multitasking skills.


• Strong written and verbal communication abilities.


• Proficiency with office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.


• Ability to handle confidential information with discretion.


• Strong problem-solving skills and attention to detail.


• Ability to work independently and anticipate the needs of the executive.


• Flexibility and adaptability to changing priorities.

Preferred Qualifications:

• Experience in a corporate or executive setting.


• Knowledge of office management systems and procedures.


• Ability to prioritize and manage a heavy workload in a fast-paced environment.