• Application Deadline: Fri, 6 Dec 2024 00:00:00 GMT
• Position: Project Admin Assistant - BMZ TDA Project



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 2 years



• Location Abuja




• Job Field Administration / Secretarial 
  
  

These are your responsibilities

• Supports the coordination of the procurement process and assists the Senior Officer Administration & HR in planning and organizing events, accommodation and travel bookings.


• receives/delivers hand-mail, manages the petty cash and assists in secretarial and administrative matters for the efficient running of the project.


• Create an efficient filing/labelling system.


• Ensure proper filing of documents as requested by colleagues.


• Assist in photocopying, scanning and binding of documents as requested by other colleagues.


• Ensure adequate procurement report writing.


• Takes Minutes of Meetings and ensure adequate report writing.


• Work with the Finance Manager and support the Senior Officer Admin and Human Resources to ensure that utilities are timely paid.


• Ensure consolidation and timely stocking and restocking of daily office supplies (stationeries, spare parts, kitchen consumables, telephone airtime, cards etc.).


• Provide necessary meeting stationeries when needed.


• Ensure proper management and timely replenishment of the petty cash.


• Perform any other administrative duties as assigned.


• Have an understanding of the CBM Finance Handbook section on procurement policies and best practices.


• Participate in procurement meetings as directed by the Senior Officer, Admin& HR.


• Maintain an appropriate data base to track and manage vendor lists and running contracts under works, consultancy and services within required threshold.


• Support the Senior Officer Admin & HR in handling all consultancy contracts and processes.


• Support in providing regular contract status reports using the contracts Database.


• Assist in organizing tendering processes as required, ensuring processes are transparent, provide value for money and are properly documented.


• Assist the Senior Officer Admin & HR in ensuring that contract terms are observed by contractors, constantly making follow-ups and providing necessary amendments for contracts


• Support in ensuring timely and accurate payment processing and documentation.


• Assist in maintaining a database of prequalified vendors and contractors used by CBM CO.


• Ensure proper filing of all project procurement documents.


• Maintain an updated asset/inventory management processes including tagging and periodic assessments.


• Carry out any other duties as assigned by the Senior Officer Administration & HR.

These are your qualifications

• Business Management or Administration and office Technology & Management or related field.


• Any professional administrative qualification will be an advantage.


• Two years’ of experience in a similar role.


• Demonstrated experience in Microsoft packages (Outlook, Word, Excel) and good report writing skills.


• Effective communication skills (Verbal and Written).


• Ability to work in a fast-paced, team-oriented environment while juggling multiple/conflicting priorities and deadlines especially in organizing accommodation and flight bookings.


• Good written and spoken English.


• Ability to integrate into a multi-cultural environment.


• Reflects CBM values in daily work.


• Willingness to learn.


• Able to work independently and as a member of a team.