• Application Deadline:
• Position: Administrative Assistant



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 2 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

Overall Objective

• The Grant/Administrative Assistant will provide essential administrative and operational support to the Global Fund Grant Management Unit (GMU).


• This role ensures the smooth functioning of office processes, effective documentation, and support for staff, logistics, and reporting needs.


• The position contributes to achieving programmatic and organizational objectives while maintaining compliance with donor and internal policies.

Key Responsibilities

Administrative and Operational Support:

• Provide direct support to the office of the Coordinator, GMU.


• Perform general office duties, including filing, photocopying, scanning, and maintaining records.


• Maintain effective internal controls for inventory and stores, ensuring timely availability of office supplies.


• Monitor asset conditions and promptly report damages or faults to the Admin Officer.


• Supervise cleaning staff to ensure a consistently clean and tidy workplace.


• Support the processing of staff leave requests.

Documentation and Record Management:

• Dispatch, document, and track movement (incoming and outgoing) of files, memos, and packages.


• Participate in internal and external meetings, documenting minutes, and assisting in the preparation of presentations and reports.

Payroll and Financial Support:

• Assist in preparing monthly payroll and other staff allowances, ensuring timely and accurate submission.


• Prepare and submit expense reports and reimbursement requests

Logistics and Travel Management

• Arrange travel logistics for grant-related activities, including airport and hotel pickups where required.


• Provide support in organizing meetings, workshops, and conferences, ensuring all logistics are covered.

Other Duties:

• Ensure compliance with organizational and donor guidelines in all tasks.


• Undertake additional duties as assigned to support GMU operations.

Qualifications and Experience

• A University Degree, HND, or recognized equivalent in Administration, Management, or a related field.


• Minimum of 2 years of relevant experience in administrative or project assistant roles.


• Experience working with Global Fund grants is an added advantage.


• Familiarity with the Nigerian public health sector is highly desirable.

Skills and Competencies:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).


• Knowledge of grant management software or tools is an added advantage.


• Strong organizational and multitasking abilities.


• High proficiency in English, both written and verbal.


• Ability to draft quality reports, minutes, and official correspondence.


• Strong intrapersonal and interpersonal communication skills.


• Goal-oriented with a proven ability to meet targets under pressure.


• Attention to detail and excellent problem-solving skills.


• Flexible, with demonstrated integrity and cultural awareness.


• Ability to work independently and collaboratively as part of a team.