• Application Deadline: Thu, 19 Dec 2024 00:00:00 GMT
• Position: Secretary



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 3 - 5 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

About the Role

• Provide secretarial and administrative support


• Manage correspondences & chrono codes


• Co-ordinate interface services with other divisions (e.g. logistics management)


• Manages the schedule & calendar of the principle, if assigned to the office of a GM+.


• Coordinates divisional meetings (strategic/weekly/quarterly/etc) and circulates minutes of same


• Ensures transverse collaboration with other HR Secretaries in DW & JV


• Monitors annual leave and scheduled absences of all divisional personnel Record Keeping


• Is aware and ensures effective quality control and record keeping of all documents handled


• Follows up with relevant office for approvals and/or request validations


• Maintains up to date Chrono register


• Co-ordinates travel arrangements for GM+ and/or team.


• Raises & follows up mission order requests for the team


• Organises logistics for team as required


• Prepares and follows up with Communications team to ensure timely intranet publications of all memos.


• Prepares and communicates DoA announcements.


• Prepares such letters as are in relation to the division’s activities to external parties.


• Handles all divisional correspondences (distribution of gifts, letters, etc.)


• Manages divisional stationery and office consumables.


• Supports to raise SPRs for team as required.

Requirements

• HND / B.Sc in Secretarial Studies, Administration or Management Science.


• 1 - 2 years' experience in any role, for a general secretary.


• 3 - 5 years’ experience for GM+


• Proficient use of Microsoft office tools.