• Application Deadline:
• Position: Executive Assistant



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience



• Location Abuja




• Job Field Administration / Secretarial 
  
  

Job Summary

The Executive Assistant to the Managing Director (MD) will be responsible for performing a variety of administrative and office support tasks to ensure the efficient operation of the organization. The role requires excellent organizational skills, discretion, and the ability to manage multiple responsibilities in a fast-paced environment.

Job Details

• Provide comprehensive administrative support, including preparing and reviewing emails, drafting memos, and handling communications on behalf of the MD.


• Screen and prioritize incoming calls, exercising discretion in handling sensitive information.


• Proactively coordinate, monitor, and manage the MD’s appointments and diary, prioritizing critical matters and ensuring smooth scheduling.


• Arrange and oversee complex domestic and international travel plans.


• Maintain a professional reception area, ensuring efficient telephone and mail communications internally and externally.


• Handle document management tasks, including transcription, proofreading, filing, organizing, scanning, copying, and faxing.


• Manage the MD’s personal itinerary, including scheduling meals and refreshments, coordinating personal visits, and managing family celebrations and events.


• Oversee the efficient operation of the MD’s office, ensuring adherence to approved budgets and maintaining adequate office supplies and equipment.


• Process invoices and expense claims for the MD, ensuring compliance with policies and timely processing.


• Collate and analyze data to prepare reports, presenting findings, analyses, and actionable recommendations to the MD.


• Address information requests, collaborate on projects, and produce statistical and ad hoc reports to support the MD's goals.


• Conduct market and industry research, maintaining a robust database of relevant data for strategic use.


• Foster a culture of excellent customer service in alignment with the MD’s objectives.


• Support officers in organizing and coordinating internal and external meetings or events, ensuring seamless execution.


• Record and distribute minutes of meetings as needed.


• Safeguard clients’ and organizational confidentiality at all times.


• Lead and coordinate ad hoc projects and initiatives as assigned by the MD.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.


• Proven experience as an Executive Assistant or in a similar role supporting senior executives.


• Excellent organizational and time management skills with a keen attention to detail.


• Strong verbal and written communication abilities.


• Ability to manage sensitive information with discretion and professionalism.