Operations Administrator at TechnoServe

Job Overview

Location
Lagos, FCT
Job Type
Full Time
Date Posted
12 days ago

Additional Details

Job ID
109867
Job Views
29

Job Description






Requisition Number: OPERA004696



Job Summary




  • TechnoServe seeks a highly organized, detail-oriented professional to assist with administrative and logistics functions for TechnoServe Nigeria’s country office. The role is a critical function of the country office and ensures smooth office operations at all times. 



Program / Practice / Department Overview




  • The Operations Administrator will be part of the Operations department to support activities across TechnoServe Nigeria. 



Primary Functions & Responsibilities

Procurement:




  • Support the Operations and Procurement Specialist with the daily requests and , facilitate shared office and program procurement process for various projects and follow set procurement policy and procedures.



Asset Inventory:




  • Management of office supplies inventory.

  • Maintain office inventory and regularly update inventory records.



Travel and Logistics:




  • Assist international and domestic travel requests for all staff.

  • As assigned, process all visa and work permit requests for staff in compliance with host Country guidelines.

  • Coordinates paperwork and physical maintenance of fleet and logistics management.



Office Management:




  • Inspect and track usage of office consumables and its facilities including utilities such diesel, generator maintenance, electricity and other health and safety regulators.

  • Drafting of reports relating to the Abuja office.

  • Receive invoices with all related supporting documents, Upload invoices to the shared drive daily and check them against the provided checklist forwarded to finance for processing.

  • Collection of fuel purchase invoices at the Abuja office and transmission to the finance department.

  • Assist the Operations lead and in-country Information Technology Specialist in coordinating monthly all-staff meetings and other administrative meeting requirements.

  • Draft correspondence, including reports, processes, and other administrative documents.

  • Assumes responsibility for document filing and applies initiative in developing office administrative procedures.



Basic Qualifications

These are the requirements that any qualified candidate must meet. Typically includes:




  • Bachelor’s Degree or Tertiary studies in Business Administration, Public Administration, Sociology, Office Management, or other relevant social sciences-related

  • Procurement certification or prior experience is an added advantage.



Preferred Qualification:




  • Alternatively, have at least 2 years of work experience in an administrative / office management role, with responsibilities related to procurement preferably with an international NGO.

  • Travel: Ability to travel on occasion.      

  • Language Requirement: Fluency in English both in writing and speaking.



Knowledge, Skills and Abilities:




  • Effective oral and written communication skills, and ability to work independently on multiple tasks simultaneously 

  • Strong interpersonal, organizational, and communication skills

  • Experience with relevant software packages useful for preparing relevant work documents.

  • High Professional work ethic and integrity. 

  • Ability to reason objectively, clear strong and strategic communication skills.

  • Good interpersonal and public relations skills.

  • Strong operational, analytical and management skills.

  • Ability to multitask competing priorities with minimal supervision.

  • Ability to work both as a team lead and a team member.



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