• Application Deadline: Sat, 4 Jan 2025 00:00:00 GMT
• Position: Executive Assistant



• Job Type Contract



• Qualification BA/BSc/HND , OND



• Experience 5 - 7 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

Job Description

• The Executive Administrative Assistant’s responsibilities includes providing high-level administrative support to ensure the Executive’s Office operates efficiently.


• The role requires discretion, professionalism, and the ability to manage a wide range of tasks in a fast-paced environment.

Key Responsibilities

Administrative Support:

• Manage executives’ calendars including scheduling meetings, appointments and travel arrangements


• Prepare, review and edit correspondence, reports and presentations


• Act as the first point of contact for the executive, managing communications effectively

Meeting Coordination:

• Organize and coordinate internal and external meetings including preparing agendas, materials and minutes


• Liaise with stakeholders, including board members, clients and other executives to schedule meetings and handle enquiries

Office Management:

• Maintain confidential records and files


• Ensure the Executives Office is well-organized and equipped with necessary resources


• Coordinate with other departments to facilitate smooth operations

Travel Management:

• Arrange complex travel itineraries, including flights, accommodation and ground transportation


• Prepare detailed travel schedules and ensure all necessary documentation (visas, permits, etc) is in order

Project support:

• Assist in managing special projects assigned by the Executive, including research, data analysis, and report preparation.


• Monitor industry trends and provide updates to the Executive as may be required

Compliance and Confidentiality:

• Handle sensitive information with the utmost confidentiality and discretion

Requirements

Educational Qualification, Skills and Experience:

• Bachelor's Degree or Higher National Diploma in Business Administration, Management, or a related field


• Minimum of 5 – 7 years of experience as an executive assistant, personal assistant or similar role, preferably in the oil and gas industry

Technical Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools


• Familiarity with project management software tool is an advantage

Core Competencies:

• Exceptional organizational and multitasking skills


• Excellent written and verbal communications skills


• Ability to work under pressure and meet tight deadlines


• High level of professionalism and discretion


• Strong problem-solving and decision making skills

Work Environment:

• Based in Lagos with occasional travel for meetings or events as may be required


• Flexible working hours may be required to accommodate the MD’s schedule