• Application Deadline:
• Position: Operations Specialist (Central)



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 3 years



• Location Abuja




• Job Field Administration / Secretarial  , Logistics  , Procurement / Store-keeping / Supply Chain 
  
  

Reports Directly to: Operations Manager

Job Summary

• TechnoServe seeks a highly organized, detail-oriented professional to assist TechnoServe Nigeria’s country office with Procurement administrative functions which includes sourcing key suppliers and negotiating contracts with vendors within the confines of organizational policy.


• The position under the supervision of the Operations Manager is a critical function of locating key suppliers, negotiating the company’s purchasing agreements and making sure their materials and products meet the company’s specifications.


• Additionally, this role being a member of the Operations department, will support office maintenance responsibilities while ensuring smooth office operations across TNS Nigeria.

Primary Functions & Responsibilities

Procurement:

• Facilitates procurement processes for projects as assigned and following set procurement policy and procedures. Initiates and facilitates shared office and programme procurements.


• Coordinate vendor acquisition, vendor database management and the creation of vendor card in line with the policy.


• Prepare request for quotes/proposals and negotiate purchase terms and conditions.


• Prepare and issue purchase orders and agreements.


• Monitor supplier performance and resolve issues and concerns.


• Support the Operations Manager to work with and guide staff members on procurement processes and purchases.


• Work with the Operations Manager to Inspect and evaluate the quality of purchased items and resolve shortcomings.


• With the Operations Manager, analyze industry and demand trends while supporting senior management with the development and implementation of sourcing strategies.


• Work with the operations manager to stir managers of the organization towards adherence to policies and procedures so as to achieve supply goals in a timely manner.


• Support the Operations Manager in providing innovative approaches for conducting frequent procurement policy and procedure training and updates to the country staff as required.

Asset and Inventory Management:

• Ensure management of asset register of the Nigerian office, and regular update of the asset register to ensure compliance with donor rules and insurance coverage.


• Supervise the Management of office supplies and inventory ensuring regular update and physical count.


• Track and ensure the renewal of project vehicles documents including annual comprehensive insurance.

Security and Safety:

• Assist the Operations Manager with Country Safety and Security Focal points in coordinating the country safety and security tasks.


• Support the preparation and drafting of any operations-related official correspondence.

Travel:

• Guide the operations administrator in facilitating an agreed set of international and domestic travel requests for employees.


• Monitor and report through the Operations Manager vehicle routes and speed limit application.

General Operations-Second Level Supervision:

• Provide supervision to junior-level operations team support staff such as drivers, cleaner, operations assistant to inform management decisions through the operations lead. Guide them to regularly comply with operational standards.


• Guide the Operations Administrator to coordinate staff meetings, prepare and disseminate meeting agendas and briefing notes.


• Supervise document filing and develop improved office administrative procedures.


• Draft correspondence including reports, processes and other administrative documents.


• Oversee the daily purchases and supervise the management of office petty cash.

Basic Qualifications

• Bachelor's Degree in Business administration, Supply chain and Logistics management or other relevant social sciences-related fields.


• Possession of a procurement certification is an added advantage.


• At least 3 years of work experience in office administration, logistics and procurement, organizing travels and other operational support responsibilities preferably with an international NGO. Alternatively, a master’s degree with at least 1 years’ of experience.

Preferred  Qualification:

• Experience with a non-profit INGO organization is an added advantage in handling procurement responsibilities.

Knowledge, Skills and Abilities:

• High professional work ethic and integrity.


• Ability to reason objectively, clear strong and strategic communication skills.


• Good interpersonal and public relations skills.


• Strong operational, analytical and supervision skills.


• Ability to meet demands of competing priorities with minimal supervision.


• Ability to work both as a team lead and a team member.


• Effective oral and written communication skills, and ability to work independently on multiple tasks simultaneously. 


• Strong interpersonal, organizational, and communication skills.


• Experience with relevant software packages, including Microsoft Office Suite and Google Workspace. 

Required Languages:

• Proficiency in written and spoken English

Travel:

• Ability to travel on occasion