• Application Deadline: Fri, 10 Jan 2025 00:00:00 GMT
• Position: Contracts Administrator II



• Job Type Contract



• Qualification BA/BSc/HND



• Experience 7 - 10 years



• Location Lagos




• Job Field Project Management 
  
  

Main Functions

• Ensure Contractors work in accordance with contract terms and conditions.


• Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices.


• Track progress, and support Supervisors with coordinating Contractor’s compliance regarding company systems and controls.


• Oversee the administration and performance of service contracts.


• Ensure contract payments are executed accurately and anomalies are identified.


• Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner.


• Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.

Key Responsibilities

• Create Service Entries and amend Service Requests for Production Operations contract services providers that exist on Company’s SAP system.


• Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders.


• Foster positive, constructive relations and dialogue between Contractor and Company representatives, as well as assist in facilitating resolution to issues or problem-solving.


• Ensure sound systems are in place by Field Supervisor:
  
  
  
  • Maintain critical contractual documentation, including SOA’s, Purchase Orders, Records of Meetings and decisions.
  
  
  • Monitor the expiration dates of contracts
  
  
  • Monitor and analyze the spend of contracts
  
  
  • Monitor the status of Invoice receipt and payment.
  
  
  • Ensure contract costs are allocated to correct cost centers or end users.
  
  
  • Accurate records of Agreement Numbers, Purchase order numbers and Contract Owners/Admin.
  
  
  
  


• Ensure effective contract administration through records management, advice and compliance with procurement, controls and business requirements.


• Provide Production Department support to Accounts Payable as required.


• Help direct Contractors to in-house and external resources that can assist in achieving compliance and safe work practices (e.g., training opportunities, Subject matter experts that can assist).


• Work with Contract Administrator to identify performance and efficiency improvement opportunities in contracts, including arranging performance reviews and meetings to identify opportunities.


• Perform assignments in a safe and diligent manner, timely inform the supervisor about any incidents, injuries, near misses and potential hazards at his/her working place or at others’ working places if witnessed


• Promptly flag with Supervisors any observed or potential controls gaps or non-compliances with Company policies.


• Report contractor compliance with all applicable Company standards.


• Ensure Company’s Procurement and Financial processes are adhered to.


• Report contractor performance and status

Requirements

• 7 -10 years’ experience with Contract administration, with service-contractor environments preferred.


• Microsoft Excel and other analysis tools


• Experience of using SAP (or other) computerized maintenance management tools.


• Safety leadership qualifications or certifications.


• Experience within a large corporation or complex organizational setting.


• Experience working with developing businesses, and also Landowner Companies (LANCO’s).


• Experience in engaging with contractors, in a developing country environment.


• Experience and confidence working in field or industrial environments, including remote locations.


• Business and ethics compliance.


• Understanding of company expectations relating to controls, reporting and compliance


• Understanding and knowledge of the host country’s commercial environment, and the role of government and regulatory authorities.


• Ability to integrate security and community objectives into plans for Service Contracting.


• Good interpersonal and motivation skills, with ability to manage discipline and performance issues in the workplace.


• Strong understanding of International Production Enterprise System (IPES/SAP)


• Knowledge of safety management tools and systems


• Budgetary reporting and analysis skills


• Solid written communication and reporting skills.


• Highest standard of Safety, Health, Environment aptitude and cultivates the same in others


• Good observation and listening skills


• Demonstrates high level of initiative.


• Good interpersonal and motivation skills.


• Good communications and presentation skills


• Good organizational and administrative skills


• Good communication skills (oral & written) in English


• Ability to interact in a multI-cultural environment


• Good Planning, execution and organizational skills


• Excellent computing skills


• Ability to work independently.