• Application Deadline:
• Position: Receptionist



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 2 years



• Location Nigeria




• Job Field Administration / Secretarial 
  
  

Job Purpose

• To manage the front desk by greeting all persons that come through the front door and acting as an operator directing incoming calls during open office hours.


• To ensure that all guests are attended to in a very conducive and serene environment

Core Responsibilities and Key Result Areas

Front Desk Management

• Receive mails, documents, proposals, and correspondence on behalf of the company and dispatch to the appropriate department with log books


• Ensure a clean reception area and office environment


• Attend to the phone calls and route calls to appropriate member of staff, when required


• Maintain high level of professionalism and dressing

Management of Guests and Enquiries

• Welcome visitors into the office


• Liaise with security post to get clearance before allowing guests are allowed come in.


• Ensure staff members are duly notified of awaiting guests to manage reception space.


• Ensure that all visitors, guests and clients are attended to timely. 


• Direct visitors to the appropriate member of staff

Liaison Services

• Issue (Releases) cheques to staff, store accountants, suppliers and contractors


• Ensure follow up on the communication lines in terms of credit balance for the office


• Issue supplier’s application form


• Manage the collection of registration fee and issue receipts of suppliers


• Register suppliers cheques on the information management system for cheque confirmation

Key Performance Indicators

• Quality of Customer Service


• Improvement of Reception productivity


• Rate of professionalism

Knowledge Requirements

• Demonstrates Communication skills


• Demonstrates Problem Solving & Analysis skills


• Knowledge of Food Industry trends and practices

Job Specifications

• A good first degree in Business Administration or related discipline


• Possession of any relevant certification is an added advantage


• Minimum of 2 years’ experience in a similar role is required

Decision Expectations

• Maintain a productive reception area


• Receive mails, documents, proposals, and correspondence on behalf of the company


• Ensuring a clean reception area and also a clean office environment