• Application Deadline: Fri, 24 Jan 2025 00:00:00 GMT
• Position: Senior Executive, Admin



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 3 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

Responsibilities:                

Fleet Management

• Monitor and ensure the vehicle schedule plan is properly done and shared in a timely manner.


• Manage the drivers and make sure they clean their vehicles and complete the vehicle maintenance checklist on a daily basis.


• Ensure that vehicle documentation and insurance are kept up-to-date and renewed on time.


• Monitoring company vehicles' maintenance, repairs and ensuring all necessary papers are obtained when due

Facility Management

• Handle first-level negotiations with facility maintenance vendors and ensure timely payment.


• Do periodical checks of the facility and repair equipment, machines, generators, water taps, pumping machines, air conditioners, etc. when necessary.


• Inspect and maintain cleanliness throughout the facility by supervising the daily activities of the cleaners and ensuring they carry out their tasks.


• Ensure that all facilities are well functioning, including office supplies, electricity, maintenance and repair, the internet, and other communications functions in the office.

Security

• Monitor security personnel attendance, punctuality, and performance to ensure compliance with company standards.


• Oversee daily operations of security personnel to ensure all assigned duties are performed effectively.


• Maintain detailed records of deployed security personnel, including duty schedules, reports, and incidents.


• Periodically review logs and reports to ensure compliance and accuracy. 


• Monitor the CCTV, vehicle trackers, premises security, and access control points


• Coordinate with the OHS coordinator and investigate all reported incidents (near-misses and accidents).

 Documentation

• Managing all company documents and controls


• Ensure all documents are properly filed.


• Maintain records, including inventory, personnel, orders, supplies, and maintenance.


• Registration and renewal of all statutory documents and license such as insurance, permits, vehicle documents etc.

Requirements

• B.Sc., or HND in any field


• Proven experience in fleet and facility management


• Understanding of vehicle parts and troubleshooting is an added advantage


• Candidate must be organised, detailed oriented and process driven


• Excellent communication and interpersonal skills


• Proficiency in MS Word, Excel, and Outlook


• Strong probem-solving and negotiation skills


• Minimum of three (3) years of hands-on experience in the role


• Knowledge on occupational health and safety will be an added advantage.