• Application Deadline: Mon, 10 Feb 2025 00:00:00 GMT
• Position: Front Desk/Executive Officer



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 2 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  




• Salary Range ₦100,000 - ₦150,000/month
  
  

Job Summary

The Front Desk/Executive Assistant serves as the first point of contact for visitors, clients, and staff, while providing high-level administrative support to executives. This role is pivotal in ensuring smooth office operations, delivering exceptional customer service, and managing executive schedules and tasks efficiently.

Key Responsibilities: Front Desk Duties

Reception Management

• Greet and welcome visitors professionally, ensuring a positive first impression.


• Answer, screen, and direct incoming calls promptly and courteously.


• Maintain a tidy and organized reception area.

Visitor Coordination

• Manage visitor logs and issue visitor badges.


• Notify appropriate staff members of guest arrivals.

Mail and Courier Services

• Receive, sort, and distribute mail and packages.


• Coordinate outgoing mail and courier services.

Executive Assistant Duties

Administrative Support

• Manage and organize executives' calendars, including scheduling appointments, meetings, and travel arrangements.


• Prepare and edit correspondence, reports, and presentations.


• Handle confidential information with discretion and professionalism.

Meeting Coordination

• Organize and coordinate meetings, including booking venues, preparing agendas, and taking minutes.


• Follow up on action items to ensure completion.

Project Assistance

• Assist executives with various projects and tasks as required.


• Conduct research and compile data for reports.

Office Management Support

Supply Management

• Monitor and order office supplies to ensure the smooth functioning of daily operations.

Event Planning

• Assist in planning and executing office events, meetings, and conferences.

Policy Adherence

• Ensure adherence to company policies and procedures in daily operations.

Qualifications and Requirements

• Education: Bachelor's degree in Business Administration, Office Management, or related field preferred.

Experience:

• Minimum of 2-3 years of experience in a similar role (front desk or executive assistant).


• Prior experience in customer service or administrative roles is an advantage.

Skills:

• Exceptional verbal and written communication skills.


• Strong organizational and time management abilities.


• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Familiarity with office equipment (printers, scanners, etc.).


• Ability to multitask and prioritize tasks in a fast-paced environment.


• Strong problem-solving skills and attention to detail.

Key Competencies

• Professional demeanor and appearance.


• Customer service orientation.


• High level of confidentiality and integrity.


• Adaptability and ability to work under pressure.


• Team-oriented and collaborative.