• Application Deadline: Sat, 23 Jul 2022 00:00:00 GMT
• Position: Supply and Logistics Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Abuja


• Job Field Logistics 
  

Internal Job Grade:  E1- national

Contract type: 1 Year Fixed Term

Job Family: Supply and Logistics

Reporting to: Supply & Logistics Officer

Staff reporting to this post: None

Job Purpose

• The Supply & Logistics Assistant supports the Supply & Logistics Officer in providing technical support in procurement, warehousing, and property management.


• Key deliverables for this position include supporting general administration of logistics processes in terms of warehousing, documentation, and reporting of all procurement processes.


• The Assistant will be exemplary in commitment to Oxfam core values, upholding principles, and policies.

Job Responsibilities

Technical:

• Supports the Logistics Unit to carry out administrative tasks.


• Follow quality service standards and comply with Oxfam’s procurement procedures and policies.


• Supports Logistics Officer in the management of suppliers and updating of database.


• Provide day to day update on procurement related issues.


• Coordination and Management of diesel supply and reporting of minimum stock for replenishment.


• Management of Stationaries store and provide stock level for replenishment.


• Raising of requisition via EPO.


• Compile a detailed Bid Analysis and submit to the Supply & Logistics Officer for review.


• Prepares Purchase Orders (PO) for the successful bidder following approval of the bid analysis and makes sure that contracts, when needed, are properly signed, and filed.


• Follow up and update asset database on regular basis.


• To support logistics in sharing RFQ to potential service providers.


• Updating of Logistics procurement tracker.


• Contributes to team efforts by accomplishing related results as needed.


• Carry out other Logistics responsibilities as delegated.


• Ensure complete procurement documentations following receipt of goods and receipt of invoice with TIN (Tax Identification Number) of the supplier(s).


• Implement and document Oxfam Novib standard procedures and practices of purchasing and promote accountability of resources.

Job Requirements

Education:

• Minimum of B.Sc. Degree or Higher National Diploma


• High level skills of Office Packages.


• Excellent interpersonal and communication skills.


• Good organising and documentation skills.


• Able to work in a diverse team.

Desirable:

Key Attributes:

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.


• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.


• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.


• Fluent in both written and spoken English and one of the main local languages widely spoken in northern Nigeria.


• Knowledge of Oxfam policies, procedure, and systems.


• Professional accreditation certification in supply chain management, warehousing, fleet management, logistics or facilities management.

Key Behavioural Competencies:

Influencing:

• We can engage with diverse stakeholders in a way that leads to increased impact for the organisation


• We spot opportunities to influence effectively and where there are no opportunities, we could create them in a respectful and impactful manner.

Relationship Building:

• We understand the importance of building relationship, within and outside the organization.


• We could engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.

Agility, Complexity, and Ambiguity:

• We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with many elements interacting in diverse and unpredictable ways.

Systems Thinking:

• We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome, or event in isolation.


• By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.

Listening:

• We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ.


• Our messages to others are clear and consider different preferences.