• Application Deadline: Mon, 24 Feb 2025 00:00:00 GMT
• Position: Controls Coordinator / Administrator II



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience



• Location Lagos




• Job Field Administration / Secretarial  , ICT / Computer 
  
  

Description

• Coordinating compliance controls and integrity in the group, ensure implementation and administers, manages controls calendar, system access, less analytical more coordination and data management.


• Activities: Reports on Business control KPIs, Irregularity logs, Key Activities related to Rep letters, Fixed Asset register and adhoc activities e.g. Awareness training, oi System (oi). Reports to Project Controls


• Advisor.Works with moderate work direction and is skilled and knowledgeable to the position.


• Promoting Controls Intergrity (CI) & Controls and support to raise staff control awareness


• Identify new processes or changes and ensure all FCPA requirements are properly performed/updated and approved


• Assisting the Business Manager with key activities as required around budgeting and planning activity


• Ensuring controls catalogs are documented/updated and approved as required by Business Manager


• Supports ongoing controls activities (Audits – UIA Planning and coordination, Representation Letter


• Coordination, Controls Training for staff and maintaining training register, End User Computing Risk Assessments, Access Reviews)


• Update & file Delegation Of Authority Guide (DOAG), FCPA’s, MOC’s, Job Handover checklists


• Responsible for coordinating Management and Protection of Information (MPI) Monthly Inspection & Reporting


• Preparing/coordinating the development of controls documentation


• Prepare monthly oi updates


• Monthly reporting of KPI Scorecards for oi & CI


• Provide awareness of Tools in developing oi System 10-1 for system practitioners


• Oversee the management of the central External Meetings Register and reporting process


• Departmental Records Contact: Serve as Department/Business Unit Subject Matter Expert (SME) and collaborate with the respective Local IMS group


• Distribute Communications about Records Management within the team


• Safeguard the department or business units’ vital records, complete and retain for ready access both physical and electronic records


• Organize and Departmental Shared Drive folders and allocate retention codes according to Records Retention Schedule


• Shared folder structuring/organizing/maintenance, installing and removal of access


• Organize filing/records clean up days – include on Controls Calendar


• Focal point for all documentation and review processes for Departmental owned contracts. Monitors


• Quality performance and adherence to contract Terms & Conditions


• Administer contracts by monitoring Purchase Order/Agreement end dates and expenditures.


• Raise Service Requisitions for Department/Business Unit’s owned contracts/service providers


• Represents Department/Vendor in contract development with Procurement


• Departmental SharePoint Site Collection Administrator

Job Requirement

• Bachelor's Degree in Information Management, Business, Economics, or related degree.


• Prior experience in information and record management, administration and data analysis


• Excellent written verbal, communication, presentation skills in English


• Ability to work effectively in a virtual, multi-cultural team environment


• Strong leadership and interpersonal influencing skills


• Self-starter with results and schedule orientation


• Advanced skills in MS Excel, including data validation, charting, pivot tables


• Intermediate skills in Microsoft Office Products including Publisher, Word, PowerPoint


• Knowledge of Microsoft Access desirable